Admin Assistant -Mazar CSC
Vacancy Number:KVID20170210-35566
Title: Admin Assistant -Mazar CSC
Category:Human Resources
Exp.:2017-02-10-(4 Months Ago)
Jobs no:1
Organization:Women for Afghan Women (WAW |About Women for Afghan Women (WAW
Education:BA Degree / BBA Degree prefered
Work Experience:2 to 3 Years

1-  bachelor degree in related field /BBA is preferable

2- Prior experience working with and NGO in the Admin section

3- Fluency in Dari, Pashto and English (Writing, Reading and Speaking)

4- 2 to 3 years of work experience within an international or local NGOs or other relevant organizations

5- Able to manage and plan the work effectively and meet deadlines 6- Ability to build strong lines of communication with all WAW headquarter provincial staff

7- Excellent organizational, coordination, and communications skills 8- Honest and Responsible
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Duties & Responsibilities

1- Administration:

• Organize, structure and maintain a decent filing system on the common administration materials and documents (with necessary confidentiality where required) at provincial level

• Maintains accurate fuel records for generators and vehicles in Provincial Office  reporting to HQ Administration  on regular monthly  basis.

• Liaise with governmental, non-governmental organizations at the provincial level

• Process Purchase Orders for Foods, Facility and Office equipments on regular bases

• Maintain and arrange Food and Stationary Stock with proper recording system of usage

Office Maintenance & Event Management:

• Supervise the work of the support staff and provide regular feedback (office cleaners, guards, drivers etc.

• Monitors the building and equipment maintenance taking  appropriate action accordingly;

• Provides support facilitating interviews/meetings/events management of at Provincial /Center Level

• Keep control stationery and food expenses and maintain proper record of stock materials

• Keep update of employees contact List


• Monitor & Supervise transportation activities, including its assets and employees at provincial level  or center level

• Takes care of all activities related to transport coordination, preventive maintenance, security measures, scheduling, tracking and routing transport vehicles at provincial level

• Takes care of solving all types of problems related to transport and deals with complaints regarding transportation in a professional manner.

• Ensures that all the vehicles possess necessary legal documents and are maintained in a proper manner to avoid any type of damages and loss.

• Takes care of recruiting, training, mentoring and coaching all transport, workshop staff and the drivers.

• Monitors all the needs and requirements of the transportation department including fuel, workshop equipments, vehicle accessories, facilities and spare parts regularly and raise purchasing orders in a timely manner to ensure effective and efficient transportation services for the company.

• Develops an effective system to ensure that goods and passengers reach their destinations safely, on time and in the most cost-effective way.

• Manages budgets, organizes schedules & routes, ensures that vehicles are safe and meet legal requirements, and makes sure that drivers are aware of their responsibilities

`2. HR (Human Resource)

• Submission of Monthly Attendance Report and Over Time Report

• Submission of Monthly Leave data base plus Leave Application forms

• Regular Monitoring & updating  of Employees Leave Records,

• Regular Monitoring & Controlling Employees attendance

• Schedules Written Test and Interviews when required

• Sending the Scanned Documents after conducted written test and interview

• Completing HR Documents of New Employee and Send them to HQ HR

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Submission Guideline

Interested Afghan applicants should submit their CVs along with cover letter indicating Their interest and suitability for the position. Please indicate the vacancy number (VA#463  Admin Assistant- Mazar) clearly in the cover letter also in the subject line and send to: Email Add:-