Service Support Officer (External Relations)
Vacancy Number:KVID20170215-35589
Title: Service Support Officer (External Relations)
Category:Admin-Clerical
Duration:The position is Open-Ended
Exp.:2017-02-15-(3 Months Ago)
Jobs no:1
Gender:Male/Female
Location
Organization:Swedish Committe for Afghanistan (SCA) |About Swedish Committe for Afghanistan (SCA)
City:Kabul
Country:AF
Qualification
Education:Bachelor’s degree
Work Experience:3-4 relevant experience Years
Qualification:

Qualifications & Requirements:

  • Bachelor’s degree, or equivalent, in related professional field
  • 3-4 years relevant experience, especially within an NGO, UN agencies or similar organisation. Knowledge of government rules and regulations pertaining to visa and work permit etc as an asset
  • Computer skill at operator level, especially with MS Office packages.
  • Fluency in English and Dari and/or Pashto, both written and spoken
  • Interpersonal and communication skills
  • Supervisory, team worker, analytical, and troubleshooting skills
  • Experience of planning, reporting and budgeting
  • Ability and willingness to travel to the project sites within Afghanistan and adjust to SCA environment.
  • Honest, proactive and well mannered.
Duties & Responsibilities

Main Responsibilities:



Liaison Tasks



  • Facilitate the process of obtaining visa and work permit for SCA staff which include submission of required documents and follow up with the afghan government.

  • Responsible for custom clearance of goods and follow up with the relevant departments at KMO, RMO as well as with the relevant government departments.

  • Assist in the registration of SCA vehicles and renewal of radio licenses with the relevant government authorities.

  • Assist in Insurance coverage renewal for staff and assets as needed.

  • Assist the SSSO, SSU Manager and other authorized SCA staff in scheduling meetings with relevant people in relevant Afghan ministries.

Administrative and financial tasks:



  • Assists and supports the SSSO and the SSU Manager in drafting letters, unit’s annual budget, work plan, and reports as needed.

  • Keep track of expenses, cash advances and clears them on time

  • Imprest/petty cash for flight bookings, Visa fee and license renewal are cleared in a timely manner.

  • Assist in flight booking both domestic and International.

  • Responsible for updating the staff contact list and expat tracking sheet

External relations:



  • Builds professional and good working relations with relevant external stakeholder

  • Ensure SCA’s neutrality is maintained when accepting external visitors in guest houses

Support to the RMOs:



  • Maintain good working relations between KMO units and RMOs.

  • Ensure policies are clear and understandable to all staff in KMO and RMOs

Miscellaneous;



  • To perform any other relevant tasks given by his/her immediate supervisor.

  • Serves as a backup for SSSO external relations

Submission Guideline

Application Procedures:

  • Interested qualified candidates should submit a full CV with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience;
  • To apply online please send your application / CV to [email protected]
  • Subject Line Must be:   Service Support Officer (External Relations), HRM/KMO 10-17 , Otherwise your application May not be Considered.
  • Candidates may also submit applications by letter (hard copy) directly to the SCA HRM Unit in either Kabul, Ghazni, Kunduz, Wardak, Taloqan, Mazar-e-Sharif, Laghman or Jalalabad;
  • Academic certificates or references need not to be submitted at this time. These will be requested if called for interview.
  • Only short-listed candidates will be invited for written test and interview.
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