Estates Officer
Vacancy Number:KVID20170216-35575
Title: Estates Officer
Duration:Fixed Term
Exp.:2017-02-16-(8 Months Ago)
Jobs no:1
Organization:British High Commission |About British High Commission
Education:Bachelor Degree
Work Experience:A minimum of three working in an Embassy or Years

A degree level qualification

Duties & Responsibilities
  • Procurement: The main point of contact on procurement issues in the Estates team: raising requisitions and securing approval at the appropriate levels, distributing Purchase Orders, completing supplier set up forms, completing supplier set up forms and ensuring that rental and rental tax payments are made on time. Compile dockets for works completed by the Technical Works Department to be processed and recharged.

  • Prism Housekeeping: crucial to ensure that Post maintains its high accounting compliance scores – following up on missing invoices with suppliers; liaising with budget holders to confirm deliveries and payments; running regular reports on the account and escalating issues as required.

  • Purchasing: Use the Government Procurement Credit Card (GPC) to make orders and pay bills on behalf of departments; Ensure that ordered goods are delivered and received (following up with suppliers as required). Reconciling the GPC transactions in good time.

  • Estates Officer: Support the Estates Manager and Deputy Head of Corporate Services (Estates) with the day to day running of the estate – liaising on estate projects and working with the Estate Manager to identify suppliers offering value for money. Provide cover for Estate Support Officer on his absence by allocating rooms to staff and visitors as well as quality controlling equipment and cleaning standards in the accommodation.

  • Line manage two Estate team helpers

Submission Guideline


Please note applications without (a), (b), (c) and (d) will not be considered.

(a)  Completed the online Job Application Form.

(b)  Attach a detailed CV.

(c)  Appraisal forms (Internal candidates only).

(d)  Complete the Motivation section in the online application form (no more than 600 words) setting out why you are the suitable person for this role. Your statement should include clear examples of how you meet the key competences. 

We will accept only online applications. Please send your online applications by“16th February 2017” midnight.

Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
The appointment will be subject to Police Verification and other checks including references, educational and professional.

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.

The British Embassy encourages gender balance and as such employs a number of UK and Afghan ladies in a diverse working environment. To actively promote diversity, a number of family friendly initiatives have been introduced. These include a Ladies transport provision (with pick up/drop off points around the city) and flexible working conditions for all staff. There is an active Women’s Association that meets regularly as well as increasing numbers of female staff in senior management roles in the Embassy. The Local Staff Association ensures all Afghan staff have a voice. We encourage applications from a cross section of Afghan society with relevant skills and experience.