Field Logistics Assistant

Vacancy Number:Medair_CHL_109
Title: Field Logistics Assistant
Duration:11 Months
Exp.: 2016-07-27-(3 Yearss Ago)
Jobs no:2


Organization: Medair | About Medair
City: Bamyan
Country: AF


Education:12th grade in high school
Work Experience:2 year experience I filed logistics with an NGO Years

·         12th grade in high school

·         2 year experience I filed logistics with an NGO

·         Spoken and written Dari

Spoken and written English

·         MS Outlook, Excel and Word

·         Good knowledge of Bamyan and Wardak Provinces

Duties & Responsibilities


The project will address nutrition, food security, and water, sanitation and hygiene (WASH) needs in the Central Highlands (CHL) region (Bamyan and Wardak provinces) and Kandahar province, Afghanistan over a period of three years with the primary objective of reducing maternal and child mortality.

This position relates to the field logistics associated with the nutrition, food security and hygiene component to be delivered in the Central Highlands 


Specific responsibilities

To implement and monitor Medair Logistics in the field

 General responsibilities

To uphold Medair values and to contribute to the wellbeing of the team as an active member.

To adhere strictly to Medair National Staff Regulations.

To adhere strictly to Medair Security Plan and the SOPs relevant to this role.

To conduct all Medair activities honestly and to report any issues to the line manager or a member of the Medair management team.

To be flexible and willing to assist in other areas of work as requested by the line manager.

Help ensure the safety of the staff in the field and inform the Manager of any development related to security in the field.

 Delegated Responsibilities

Line management of field based chowkidor


1. Stock Management

Receive shipments of stock.

Recruit and manager casual labour for stock movements

Ensure items are stored safely and correctly.

Organise the transport for distributions in the field

Distribute items from stock as required, ensuring paperwork is filled out correctly eg waybills and stock cards

Ensure that the files / records in the field base are kept in good order

Complete monthly stock report with physical inventory check

Submit all documents to the Bamyan office as required (i.e. PDFs, Waybills, Contracts)

2. Base Management

Line manage field base guards, oversee job performance, and provide training on a regular basis / when necessary

Pay base rent and guard salaries

Purchase food supplies for the field base

Purchase fuel and other utilities  for the field base

Oversee repairs and maintenance to the field base, working closely with the Landlords

Oversee the use, maintenance, and repair of equipment (EQ) in the field (such as generators and motorbikes)

Ensure generator and motorbike logbooks are filled out correctly

Ensure generators and motorbikes are maintained according to schedule

Purchase and manage field base office stationary supplies

Update base inventory and submit to Logistics Officer every 6 months

 3. Security Management

Conduct monthly checks to ensure that the physical security measures in the field base are well maintained (i.e. fire extinguishers, locks, smoke detectors, carbon monoxide detectors). Change batteries and organise replacements as necessary

Ensure that all base first aid kits are checked regularly for used, expired or damaged materials

Ensure that all Thurayas and BGANs in the field are fully operational and repaired as necessary, coordinating with the Logs IT Officer in Kabul

Ensure that all valuables in the field base are store securely


4. Financial Management

Work closely with Bamyan Logs Department to plan expenses in the field

Perform a weekly cash count and cross check with your open PDFs (reporting to LM)

Pay suppliers, guards, and tradesmen as necessary

Ensure that cash is stored in a safe place and never left in vehicles



Submission Guideline

Interested applicants should forward their CV and motivation letter in English, including their qualifications and relevant experience to perform the job by 27th July 2016.  To:

[email protected]  or [email protected]  

The email subject line should include the following: Field Logistics Assistant Vacancy # Medair_CHL_109 otherwise your application will not be considered.

Email: [email protected]