Internal Compliance Specialist
Vacancy Number:KVID20170228-36057
Title: Internal Compliance Specialist
Category:Other
Duration:12 months initial contract, subject to renewal and 3 months probation
Exp.:2017-02-28-(6 Hours From now)
Jobs no:1
Gender:Male/Female
Location
Organization:Tetra Tech ARD-USAID ISLA Project |About Stavanger
City:Kabul
Country:AF
Qualification
Education:Bachelor’s degree in financial management, organizational development, business administration
Work Experience:Minimum of 5 of compliance and/or audit expe Years
Qualification:
  • Bachelor’s degree in financial management, organizational development, business administration, or related field.
  • Minimum of 5 years of compliance and/or audit experience in a similar position for NGOs or international organizations.
  • Experience with USG project implementation and USG rules and regulations, specifically the Federal Acquisition Regulations (FAR), and USAID Acquisition Regulations (AIDAR).
  • Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender.
  • Excellent language proficiency in spoken and written English, Dari, and Pashto.
  • Critical thinking with the ability to draft comprehensive reports documenting observations, findings and recommendations.
  • Excellent writing skills to develop concise findings and draft compliance executive and detailed reports.
  • Experience in evaluating risk and testing internal controls to ensure compliance with USAID regulations, Standard Operating Procedures (SOPs) and GIRoA laws.
  • Knowledge of techniques for detection and prevention of fraud, waste, and abuse.
  • Experience in providing fraud prevention and/or detection training.
  • Strong verbal communication and interpersonal skills, ability to work with all levels and functions within the project.
  • Requires an ability to work independently and as part of a team, accept responsibility, and be extremely discrete with sensitive information.
  • Must also have the ability to work effectively in a fast-paced, stressful environment and must be flexible, willing to perform other duties and work irregular hours.
  • Proficient in Microsoft Office package especially; Excel, Outlook, and Word.

 

Duties & Responsibilities

Roles and Responsibilities



Based on the complexity of the operating environment in Afghanistan, the value of the contract and the expectations of the client, an Internal Compliance Funtion (ICF) has been integrated into the ISLA program. The purpose of the ICF is to provide permanent oversight of ISLA operations and functions to ensure compliance with all applicable USAID, USG, Tetra Tech, and Afghan government regulations and to prevent waste, fraud and abuse. The Internal Compliance Function (ICF) will be carried out by the home office Internal Compliance Committee (ICC), the Chief of Party and Project Manager (referred to as the Senior Project Management Team - SPMT), the International Internal Compliance Specialist (IICS) and the Internal Compliance Specialist (ICS).



The ICS performs the key roles of:



  • Performing periodic compliance reviews of the project field offices;

  • Development of plans for and conducting periodic integral compliance reviews of the various project functional areas;

  • Initiating unannounces spot checks of project functions and specific activities;

  • Preparation of action plans detailing review findings and expediting corrective actions;

  • Facilitation of follow up reviews of funcitional areas and activities where a previous review was performed to determine proper implementation of corrective actions;

  • Preparation of reports detailing findings of integral, spot check and follow up reviews of project functional areas;

  • Conducting inquiries into possible circumstances indicating potential fraud which may include the questioning of outside sources such as vendors, participants of activites and examination of documentation related to any such circumstance;

  • Formulation of conclusions, determinations and recommendations based on the results of examiniations and inquiries and documenting such in formal reports.

  • Translation and interpretation of source documentation from Pashto or Dari to English and serving as a translator with compliance reviews involving non-English speakers;

  • Assisting the IICS in anayzing project risks,

  • Participation in the development and preparation of the annual project compliance plan;

  • Perform fraud training as well as training applicable USAID, USG, Tetra Tech, and Afghan government regulations to project staff.

Principal Duties and Tasks:



  • Perform and annual risk assessment and develop updates to the annual compliance plan.

  • In coordination and consultation with the Director of Procurement & Finance (DPF) and the PMT establish and maintain systems to ensure identification and analysis of all major risks. Develop strategies for the performance of compliance reviews.

  • Participate with the IICS in carrying out integral compliance reviews of the project functions according to the established timelines to assure compliance with Tetra Tech and USAID policies and procedures and host government regualtions.

  • Act as interface and translator by translating source documentation from Pashto or Dari to English when compliance reviews involve non-English speakers.

  • Conduct spot checks of the projects’ provincial offices and various project functions.

  • Prepare final reports documenting observations, findings and recommendations as a result of integral and/or spot check compliance reviews conducted.

  • Develop action plans resulting from integral compliance reviews and spot check reviews and coordinate with the responsible functional areas to address shortfalls and/or findings.

  • Initiate follow up reviews of functional areas where integral and/or spot check reviews have been performed to assure continuity of corrective actions initiated through action plans.

  • Carry out ad hoc compliance reviews or other inquiries at the request of the DPF, PMT and or ICC.

  • Participate in Complaince Kick Off meetings with operating Units scheduled to be reviewed.  

  • Assist with the production of compliance reports including findings and recommendations of each compliance review conducted

  • As scheduled assists ICS monitor and track implementation of corrective and preventive action per follow-up recommendations of internal reviews.

  • As reqested by the ICS and SPMT provides support to Project staff on policy and procedure compliance issues (such guidance to include one-on-one and group training, as appropriate).

  • Conduct any reviews or tasks requested by the Tetra Tech Internal Compliance Committee.

  • Help brief new project staff on the ICF and its role in ISLA.

  • Prepare and conduct periodic training to educate staff on issues of ethics, the Tetra Tech Corporate Code of Conduct and the use of the corporate Whistleblower Hotline.

  • Interface with external auditors under the direction of the Director of Procurrement & Finance.

  • Contribute to team effort by undertaking additional tasks and responsibilities as requested that do not involve performing tasks for operational units of the project.

The current job description will be periodically revisited by the ICC in consultation with the SPMT as needed to reflect current realities and project needs. Amendments can be made to that effect.



Reporting



The ICS reports directly to the COP and functionally to the Chair of the ICC. The ICS reports administrativesly to the Director of Procurement & Finance.  


Submission Guideline

Contact information : Qualified applicants are encouraged to submit their resume with a detailed application letter and  contact details, no later than February 28, 2017 to [email protected]

Subject line must be: (Internal Compliance Specialist" ISLA - 17 - 015" or your application may not be considered. Only shortlisted candidates will be contacted for the interview.

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