Senior Logistics Officer

Vacancy Number:Medair_KBL_112
Title: Senior Logistics Officer
Category:Administrative
Duration:One year
Exp.: 2016-09-08-(2 Yearss Ago)
Jobs no:1
Salary:0
Gender:Male/Female

Location

Organization: Medair | About Medair
City: Kabul
Country: AF

Qualification

Education:Professional / vocational / technical qualification in a relevant field
Work Experience:2 Post-qualification professional experience Years
Qualification:

Qualification / Experience:



Professional / vocational / technical qualification in a relevant field



University degree in relevant subject



Work experience:



2 years Post-qualification professional experience



1 years’ Experience working in a cross-cultural setting, preferable in the logistics sector



Work experience in logistics, preferably in an NGO setting



2 + years’ Experience working in a cross-cultural setting, preferable in the logistics sector



Languages:



Good English (spoken and written), Fluent  (spoken and written) Dari



Excellent communication and reporting skills in English and Dari



IT



Computer literate with good working knowledge of Microsoft Excel, Word and Outlook



Experience in using supply chain management systems



 



 



 



Competencies



Essential



Desirable



Motivation



Enjoys a challenge and works hard to achieve objectives



Solution-oriented approach



Enthusiastic, compassionate, self-motivated, energetic, autonomous



Team-building



Team-player with good inter-personal skills



Good inter-personal skills



Previous experience of living and working in a multi-cultural team

Encouraging, supportive



Adaptability



Capacity to work under pressure and manage personal stress levels



Creative, open-minded, flexible, self-learner



Can prioritise work to meet deadlines



 



Willingness to be stretched professionally, personally, and spiritually



Technical expertise



Problem solving ability

Competent with administrative tasks

Commitment to best practice



Quick learner with practical, precise approach



Attention to detail



Ability to Negotiate as needed (w/ suppliers, security officers, community leaders)



Technical understanding of mechanical and communication equipment



Good numerical and report writing skills



Management and leadership



Able to make decisions within a consultative and supportive framework Respectful, accountable, honest



Able to motivate others

Experience in coaching and training



Areas of expertise



Humanitarian Logistics / Supply Chain and procurement

Team management

Office Administration


Duties & Responsibilities

Overall Purpose: Working as an important member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care the Logistics Officer supports many of the logistics activities of the programme.



On a day-to-day basis the Logistics Officer carries out a variety of functions required to ensure the logistical needs of the programme are met and that all logistical activities are delivered efficiently, accurately and on-time. All activities are carried out in line with Medair policies and procedures and according to any applicable donor, HQ or field guidelines.



Major Duties and Responsibilities



Carry out the day-to-day logistical functions of the programme including, but not limited to:



Supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication and IT (e.g. satellite and mobile phones, HF and VHF radios, laptops, printers, scanners, etc.), maintenance and asset tracking.

Liaise with the relevant field manager to provide effective logistical support to the projects and the field teams.



Ensure all activities are carried out in line with Medair guidelines and procedures and according to any donor requirements.

Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition and that Medair is receiving ‘value for money’ on items purchased.

Review Medair moitoring systems are running efficiently and accurately for equipment, supplies, maintenance checks, etc.

Work with relevant team members and field management, within the context of the local environment, to ensure the security of the Medair base(s) and of all Medair property and equipment.

Spots checks in field sites to ensure proper adherence to logistics procedures during distributions of items to beneficiaries.



Administration



Meet the logistics related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the logistical aspects of the programme function efficiently, effectively and with integrity

Ensure a clear and transparent paper trail is in place for all logistical transactions (e.g. purchase requests, waybills, stock control, asset tracking, etc.), that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements

Contribute, as required, to the accurate and timely reporting of activities e.g. through weekly and monthly reports



Communication



Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements

Provide training, advice, mentoring and coaching as required to all relevant staff on logistical procedures, internal controls and the logistical requirements of donors

Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships



Staff Management



Work with logistics team with an emphasis on developing individual and team capacity to handle a variety of logistical tasks as efficiently and effectively as possible

On occasions work with casual labour (including hiring, co-ordinating workload and payment) to achieve specific, time-bound tasks



Quality Management



Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed

Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to prevent such occurrences by working with relevant line managers to improve transparency and to ensure the best use of Medair assets and resources



Delegated Responsibilities



Compliance of logistical activities with Medair, donor, national and international requirements

Implementation of robust systems working with the Security officer to ensure the physical security of the base(s) and to prevent the theft of Medair assets and equipment and the fraudulent use of Medair resources

Filing and archiving of all logistics documents in accordance with Medair and donor guidelines



 


Submission Guideline

Interested applicants should forward their CV and motivation letter in English, including their qualifications and relevant experience to perform the job by 08th September 2016.  To: 

[email protected]

The email subject line should include the following:
Senior Logistics Officer Vacancy # Medair_KBL_112 otherwise your application will not be considered

Email: [email protected]
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