Academic Records Officer

Vacancy Number:N/A
Title: Academic Records Officer
Category:Education Teaching & Training
Duration:1 Year extension
Exp.: 2018-07-25-(7 Months Ago)
Jobs no:1
Salary:As per organization salary policy


Organization: American University of Afghanistan (AUAF) | About American University of Afghanistan (AUAF)
City: Kabul
Country: AF


Education:Bachelor degree
Work Experience:3 Years

  • To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

  • The position requires the incumbent to reside in Afghanistan

  • Bachelor’s degree required

  • Understanding of relational database preferably power CAMPUS including use of data to derive communication with university employees and students

  • Welcoming attitude cooperative spirit and eagerness to help others

  • Critical thinking skills with ability to identify solutions and systematize processes

  • Proficiency in Microsoft Office applications particularly work and outlook

  • Effective communicator with interpersonal and communication skills to interact verbally and in writing with divers constituencies including students faculty and administrators; to facilitate teamwork among staff and in committees and to foster effective working relationship externally with schools colleges organizations ministries and agencies

  • Requires a high level of confidentiality

Attitude and demeanor for the office of the Registrar employees:

  • As part of a work environment that highly values a student centric model educational excellence and service to students all members of the office will;

  • Publicly support the mission of AUAF

  • Communicate effectively with understanding as s/he deals with administrative colleagues teachers students parents faculty personnel and program associates

  • Work as a team member in a professional  environment

  • Possess a “service attitude” (Willingness to be flexible to meet the needs of the departments)

  • Have a professional physical appearance (appropriate clothing)

Duties & Responsibilities

  • The Academic Records Officer oversees all external communication functions of the Registrar’s Office particularly with students alumni and ministries on behalf of the office staff. The Academic Records Officer proactively addresses student service needs using both traditional (in-person/phone/email/print) and emerging technologies (online request plans) and directs questions to colleagues for response as needed.

Major Duties and Responsibilities:

  • The Academic Records Officer’s duties and responsibilities include but are not limited to the following:


  • Serve as primary point of contact for Registrar’s office by greeting and providing assistance and referrals to students and prospective students faculty staff administrators and other visitors who communicate with the office in person or by phone or email; manages Registrar’s office email inbox and assist other office staff by responding in a timely manner to office of communications.

  • Work with other offices to order office supplies and coordinate classroom activities

  • Perform registration student record updates and other data maintenance and reporting processes in PowerCAMPUS

  • Coordinate production of transcripts upon student’s request

  • Creation and maintenance of all student’s paper files/records

  • Draft letters for the various ministries for student verification and/or accreditation purposes

  • Assist with commencement ceremonies

  • Serve in academic related capacities as needed or directed by the university

  • Assist with registration questions from students and staff

  • Clerical duties involved with registration paperwork from students and staff

  • Receiving and sending students records to various departments

  • Assist in data verification for institutional reports

  • Performing other duties as assigned

Submission Guideline

Applicants must submit their resume and cover letter in one document to [email protected] Applications are accepted in English only. Please include “Academic Records Officer” in the subject line of the email.

Application Deadline:

All applications must be submitted on or before July 25 2018.  After reviews of the applications formal interviews for the finalists will be set up in the AUAF.

Email: [email protected]