B.A. Degree in Accounting Finance Business Administration or equivalent.
4+ years of relevant experience and progressive responsibility in finance and accounting office administration project operations at the mid-level of an organization Minimum 2 years’ experience managing USAID funded projects Experience in financial management of USAID projects including a demonstrated understanding of applicable finance-related USG contracting regulations Accuracy in working with large amounts of data Ability to respond effectively to the time sensitive inquiries Experience with enterprise accounting software and Microsoft office suite Demonstrated knowledge of internal controls and audit processes (e.g. procurement local subcontract agreements etc.) An energetic forward-thinking and creative individual with high ethical standards and appropriate professional image • An extremely well organized and self-directed individual with sound technical skills analytical ability good judgment and strong operational focus • Fluency in English is required
The position reports to the Finance Manager
Duties & Responsibilities
The Accountant will play a pivotal role in assuring adherence to financial policies project policies and procedures regulations controls and reporting systems. The Field Accountant will provide accounting and financial analysis support to the project office and will ensure submission of financial reports based on internal deadlines. This position will ensure compliance of all accounting and financial reporting functions. Responsible for recording costs and day to day general accounting accounts receivable/payable payroll risk management managing partner relationships assuring all backup documentation is audit ready and troubleshooting accounting issues. S/he in coordination with the other members of the finance and accounting team is responsible for managing all financial transactions related to the project.
Objective and Duties:
Initiates wire requests for field project implementation in accordance with DAI schedule.
Manage all banking activities including withdrawals deposits and preparation of all bank payments and checks.
Record all financial transactions in Field Accounting System (FAS) or FERs on a daily basis.
Ensures the safeguard of bank checks cash receipts and petty cash.
Receive and verify suppliers’ and consultants’ invoices along with justification documents.
Verify expenses for accuracy and project accounting codes.
Ensures accurate and timely processing of invoices advances and reimbursements checks and wire transfer payments.
Upload the FERs based on DAI’s schedule.
Performs monthly bank reconciliations and routinely monitors bank account balances.
Compiles backup documentation for all project related transactions and ensures completeness and appropriate review and approvals are documented.
Maintain an accurate filing of payment vouchers and other financial documents and perform regular spot audits on project’s financial files.
Ensure backup documentation is scanned and uploaded to relevant system according to set deadlines.
Salary Calculation and Disbursal
Ensure that the employee profiles are up to date.
Processes timely and accurate payroll payments for the office and ensures leave balances and payroll taxes are accurate.
Ensure that salary is disbursed payroll is recorded in the accounting system and individual paystubs are distributed to all employees on schedule.
Tracks and monitors leave balances and liability payments.
Reviews employment agreement and modifications and updates salary calculations based on local and company requirements.
Ensures staff compliance with timekeeping policy and procedures.
Maintain strict confidentiality at all times.
Travel Advances & Reimbursements
Work with the Finance Manager to approve and distribute travel advance amounts based on WIE travel advance policy.
Audits travel requests and expense reports for accuracy and compliance.
Follows procedures to ensure accurate and timely payment and reconciliation of travel advances reimbursements for staff and partner travel.
Reviews and monitors outstanding advances report by paying close attention to advances that have not been settled after 30 days of issuance.
To apply: Please send your CV & Covering letter to below email address and include ACCOUNTANT in the subject line of the application