Admin and Finance Officer

Vacancy Number:C_PMO 021 Admin and Finance Officer
Title: Admin and Finance Officer
Category:Accounting & Finance
Duration:One year (Extendable)
Exp.: 2020-04-08-(2 Weeks From now)
Jobs no:1
Salary:NTA Grade D
Gender:Male/Female

Location

Organization: C_PMO/NWARA | About C_PMO/NWARA
City: Kandahar
Country: AF

Qualification

Education:Bachelor degree in finance economics business administration
Work Experience:4 of Experience in related Position Years
Qualification:

 




  • University degree in finance economics business administration professional training in related field preferred.

  • At least 4 years of ADB/WB projects experience in Administration and Financial Management as well as Afghanistan Government financial management rules and regulations.

  • Excellent communication skills.

  • Fluency in Pashto Dari and English writing reading and spoken

  • Experience in the usage of computers and office software packages (MS Word Excel etc) and advance knowledge of web based management systems


Duties & Responsibilities

The National Water Affairs Regulation Authority is seeking to engage a qualified national Admin and Finance Officer to support the team in Project Implementation Unit (PIU) responsible for implementing the ADB funded of AIWRDP and overlook all activities of consultants and companies related the AIWRDP. The PIU is currently in the stage of procuring the consulting services for detailed design and implementation support consultant. Design and preparation of tender documents is being carried out for civil works of dam and irrigation projects.



Specific tasks to be undertaken by the Admin and Finance Officer include but shall not be limited to:




  • Maintain PIU staff attendance including recording of staff leave.

  • Assist in preparing annual reports/ project reports/ update project files.

  • Be responsible for day to day project correspondence / information sharing.

  • Organize meetings and act as the secretary to project meetings / prepare minutes.

  • Carry out procurement activities including preparing bidding documents / evaluation / tender / drafting contracts.

  • Assist project staff in arranging logistics to various locations.

  • Design and maintain proper filing and administrative system for the project documents.

  • Ensure all financial transactions are in order; manage records file invoices receipts delivery orders and contracts.

  • Carry out procurement procedures including preparing request forms collecting quotation and preparing purchase orders.

  • Ensure all payments to invoices are made on time.

  • Keeping track of all contracts entered into under the project and ensure that payments are made on time.

  • Prepare monthly payroll and ensure salary is paid on time to all staff.

  • Process travel requests and collect travel reports.

  • Provide receptionist services including answering contract related calls and inquiries.

  • Perform other duties that fall within the competency and responsibility of the position.

  • Creating of Vendor forms for contractors.

  • Maintain a proper of Bank Book.

  • Record vehicles generators and office inventory expenses.

  • Processing Staff Advances and tracking them.

  • Preparing of Statement of Expenditure on a time.

  • Maintaining of tracking sheet of advances expenses and refunds.

  • Preparing of financial forms as per the need of the office.

  • Assisting Head of PIU in preparing of financial reports.

  • Maintain a proper cash book for finance records.

  • Managing and recording all project assets in the database.

  • Carrying out administrative duties required to function within the Project Implementation Office.

  • And any other tasks that may be assigned by NAWR Senior Management CPMO Director and the PIU Head.



The above job description contains the main duties and responsibilities for this position. However due to constantly evolving priorities within the implementation of projects funded by the Asian Development Bank the candidate must be flexible in terms of allocation of complementary tasks.


Submission Guideline

The interested candidates should submit their resume and cover letter to the following email address [email protected] and cc [email protected] not later than 08-04-2020 Please indicate the position title and reference no. in the e-mail subject line.

Only the shortlisted candidates will be contacted for written test and interview. Resumes received after closing date will not be considered.

Email: [email protected]
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