Admin Assistant and Data Operator

Vacancy Number:NJT/21/002
Title: Admin Assistant and Data Operator
Category:Admin-Clerical
Duration:Project Basis
Exp.: 2021-05-11-(6 Days From now)
Jobs no:1
Salary:As per Organization salary scale
Gender:Male/Female

Location

Organization: Nejat Center | About Nejat Center
City: Kabul
Country: AF

Qualification

Education:Minimum of Bachelors degree.
Work Experience:3 Years
Qualification:

  • Minimum of Bachelors degree in accounting finance or a closely related field.

  • At least 3 years’ experience in finance accounting or auditing with 3 years at a supervisory level preferably with nonprofit agencies.

  • Ability to write and verbally communicate clearly and concisely in English.

  • Advanced experience in the use of computers and Microsoft office programs (Ms. Word Excel PowerPoint etc.)

  • Ability to work both independently and in a team; proven analytical and problem solving abilities.

  • Ability to live and work in challenging and possibly dangerous field situations.


Duties & Responsibilities

Job Summary:



Under the supervision of the Administrative Program Manager will be required to take overall responsibility of maintaining a proper filing system and ensuring all office related documents are kept in related files. The incumbent will provide coaching and support to service staff on a regular basis to ensure that Nejat Center projects interventions take place in a professional and efficient way. The Admin Assistant and Data operator is responsible for providing efficient and effective administrative & Finance support and services.



Duties:



Admin and Operator:




  • Maintaining a proper filing system and ensuring all admin/HR related documents are kept in related files.

  • Responsible for implementing the procedure and policies for all office staff.

  • Prepare the monthly salaries report at the end of each month.

  • Updating of premise follow up mission follow up and vacation follow up-and hacking and controlling the monthly administrative field offices document.

  • Updating of staff contract and filling of appraisal forms accordingly.

  • Maintain an inventory list of all Nejat Center’s equipment and update it on a monthly basis.

  • Collect the necessary project data from field staff and enter the relevant data base.

  • Do the maintenance and follow of vehicles/generators maintenance and logbooks.

  • Prepare and maintain a list of all service providing agencies for purchasing repairing and maintenance of house and office equipment.

  • Manage office expenses in terms of stationary electricity bill and other tasks.

  • Supply all kinds of required machines equipment and tools and other items to the office.

  • To maintain a well-organized accountancy filing system.

  • Coordinate with Administrative Program Managers in timely preparation and submission staff payroll.

  • Updating of premise follow up mission follow up and vacation follow up-and hacking and controlling the monthly administrative field offices document.

  • Updating of staff contract and filling of appraisal forms accordingly.

  • Prepare and maintain a list of all service providing agencies for purchasing repairing and maintenance of house and office equipment.



Data operator:




  • Collecting the necessary data from field and verifying and logging receipt of data; obtaining missing data.

  • Records data by operating data and punching the necessary data and information into the relevant data base: resolving processing problems.

  • Protects an organizations value by keeping information confidential.

  • Any other task assigned by his supervisor which falls within his capabilities



 


Submission Guideline

Qualified applicants should submit their curriculum vitae accompanied by a cover letter to Administrative Department: [email protected]     Phone: +93  0794942774

Email: [email protected]
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