Admin Assistant

Vacancy Number:UAT-VA-AA-2179-A
Title: Admin Assistant
Category:Admin-Clerical
Duration:Permanent /3 month probationary period
Exp.: 2019-02-09-(5 Months Ago)
Jobs no:2
Salary:As per the company Salary scale
Gender:Male/Female

Location

Organization: UA Telecom | About UA Telecom
City: Herat
Country: AF

Qualification

Education:Bachelor Degree in Business Administration or at least 1-2 years’ experience of a similar position
Work Experience:At least 1 to 2 of experience in related fie Years
Qualification:

  1. Bachelor’s degree in Business Administration;

  2. At least 2 years’ experience in the administration field.

  3. Computing skills.

  4. Ability to adjust actions in relation to others actions and to manage his/her own time and the time of others.

  5. Excellent communication skills in Dari Pashto and English languages to deal with office staffs and external individuals.

  6. Ability to give full attention to what other people are saying and to actively look for ways to help people with excellent communication skills and behavior.


Duties & Responsibilities


Job Description:



Brief description:



The Admin Assistant will provide office services by implementing administrative systems procedures policies and monitoring administrative projects to improve the company’s value and image.



 



Key Tasks and Responsibilities:




  1. Protects organizations value by keeping information and documents confidential.

  2. Implementation of UAT administration policies in the main office and all branches.

  3. Answer phone calls and direct calls to appropriate parties or take messages.

  4. File and retrieve corporate documents records and reports.

  5. Greet visitors and determine whether they should be given access to specific individuals or not.

  6. Make travel plans and arrangements for organizations staffs.

  7. Open sort and distribute incoming correspondence including faxes and email.

  8. Perform general office duties such as ordering supplies maintaining records managing database systems and performing basic bookkeeping work

  9. Prepare requisition reports memos letters quotation and other documents using word processing spreadsheet database or presentation software.

  10. Read and analyze incoming memos submissions and reports to determine their significance and plan their distribution.

  11. Control monitor and schedule security guards.

  12. Control monitor and evaluate cook dishes food and kitchen.

  13. Maintain overall office cleaning like yard departments kitchen washrooms and vehicles.

  14. Arranging transportation for office staffs in official needs maintenance of office vehicle control of vehicle mileage and fuel Control on taxi using process.

  15. Control maintain manage and process monthly budgets main office and all sites rent and electricity bills and contracts

  16. Schedule and monitor drivers and their staff logs.

  17. Maintain and look after office equipment with proper labeling in order to avoid missing or moving equipment from one department to other.


Submission Guideline

Interested applicants can send their CV & cover letter to the below email address before 09 January 2019
Phone: +93 (0) 783 61 52 03 
Subject line must be: (Sales Officer UAT-VA-SO-2179-A) and kindly clearly indicate vacancy number province name or your application may not be considered. Only shortlisted candidates will be asked for the written test.

Candidates from Kabul province are strongly encouraged to apply

Email: [email protected]
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