Admin/Finance Assistant

Vacancy Number:APA-AF-2018
Title: Admin/Finance Assistant
Category:Accounting & Finance
Exp.: 2018-08-24-(6 Months Ago)
Jobs no:2
Salary:as per organization salary scale


Organization: Afghan Planning Agency | About Afghan Planning Agency
City: Hilmand, Kandahar, Kunar, Laghman, Nangarhar, Nuristan, Uruzgan
Country: AF


Education:Bachelor Degree
Work Experience:Minimum 2-3 Years

  • Holding bachelor degree in Finance or related business administration field

  • At least 2-3 years of relevant experience with national or international organizations

  • Excellent oral and written communication skills in Pashto Dari and English

  • Proven management ability and strong interpersonal and team playing skills

  • Problem solving and leadership skills

  • Proficiency in the MS Office packages

  • Ability to cope with difficult and frustrating work situations

  • Gender sensitivity and thoughtfulness

  • Maintaining personal integrity and a sense of humor

  • Ability to manage conflicting priorities and workload 

Duties & Responsibilities

The Administration and Finance Assistant is responsible for providing financial administrative and

clerical services to the respective teams in order to ensure effective efficient and accurate project related financial and administrative operations in collaborative manner. S/he should accomplish all the related activities in line with the APA rules and regulations. S/he will be responsible to process project staff monthly time sheets payrolls and perform daily required administrative activities. Main duties and responsibilities of the job incumbent include the following but not limited to:

Main duties and Responsibilities:

  • Administrative duties encompass: preparing contracts and agreements for sub-contractors when required

  • Keeping accurate record of Current and Fixed Assets of the project in an accessible manner

  • Maintaining supplies inventory by checking stock to determine inventory level anticipating needed supplies and verifying receipt of supplies

  • Taking care of administrative routine works and handling administrative details of the concerned project

  • Ensure sites’ staff attendance is properly maintained and tracked as well as maintaining staff leave and proper record of the designated leave forms

  • Prepare and report the summery of monthly staff attendance reports to Admin/HR Department

  • Communicate new hires with the main office and conduct onboarding sessions for the new arrivals

  • Maintain proper filing system and record keeping

  • While financial duties encompass: overseeing overall financial management of the project and ensure that all related financial operations are transparent

  • Handling the daily weekly and monthly expenses of the project in a professional manner

  • Maintaining complete set-of-books-of-account according to the accounting principles and updating them on regular basis

  • Keeping up-to-date records of the related costs and disbursements

  • Ensuring availability and accuracy of relevant supporting documents against each financial transaction made

  • Verifying availability of funds for project activities and recommending appropriate changes in the budget lines if required

  • Preparing vouchers and processing payments for all financial transactions

  • Preparing of monthly quarterly and annual financial reports

  • Prepare and submit periodic financial reports to the line supervisor

  • Providing assistance to the finance team in preparing annual and quarterly work plans and budgets

  • Preparation and implementation of the audit follow-up action plans

  • Ensuring compliance with all the provisions of guidelines regarding personnel management procurement sub-contract and financial management

  • Conducting field visits to project sites for the purpose of providing technical assistance to field staff when required

  • Within the scope of work perform other relevant duties assigned by the supervisor

Submission Guideline

Interested qualified candidates should submit theirs CVs  with a cover letter. 

To apply online please send your application / CV to [email protected]

Candidates may also submit applications by hand (hard copy) directly to the APA main office in Kabul and sub-offices  in Kandahar Nangarhar and Khost Provinces

Please include the name of the position and vacancy number in the subject line of your Email and submit your CV on or before 24.08.2018.

Only short-listed candidates will be invited for written test and interview.

Female candidates are highly encouraged to apply

Email: [email protected]