Admin & Logistic Officer

Vacancy Number:AICS-HR-2021- 4- 08
Title: Admin & Logistic Officer
Category:Purchasing-Procurement
Duration:One Year
Exp.: 2021-05-10-(1 Week From now)
Jobs no:1
Salary:As per NTA Salary Scale
Gender:Male/Female

Location

Organization: Afghanistan Institute for Civil Society (AICS) | About Afghanistan Institute for Civil Society (AICS)
City: Kabul
Country: AF

Qualification

Education:Bachelor Degree
Work Experience:3-5 in relevant field Years
Qualification:

QUALIFICATION AND EXPERIENCE:




  • Bachelor’s degree in business administration social sciences or any other related subject to position.

  • 3-5 years of relevant experience of administration logistic & procurement with NGO & INGOs or government of Afghanistan.

  • Excellent interpersonal skills people person diplomatic empathic

  • Firm compliance to order rules and regulations; familiar and has updated knowledge in manpower regulation

  • Good communication skills with good command on Dari Pashto and English

  • Experience of administration logistic procurement and working with civil society organizations

  • Excellent ability to work independently or in teams to multitask and to work in a multicultural environment

  • Service and quality oriented proactive persistent broad minded and able to assess issues & situations from different perspectives

  • Ability to work and manage field work.

  • Ability to work collaboratively with colleagues

  • Ability to work in a challenging environment



Essential Traits



Honesty: Shows a high level of integrity and will not fabricate responses or misrepresent the project.

Communication: Confidently expresses self able to clearly ask questions and help the respondent understand what is needed from her/him.

Relationship Builder: Able to build trust with people at the rural level and maintain confidentiality.

Cultural Awareness: Must be aware of and sensitive to the cultural expectations of communities in various settings

Accuracy: Must be able to interpret and record responses appropriately without distorting the respondent’s meaning or confusing the reader.

Endurance: Must be able to work for full day working hours in the field across a number of days.


Duties & Responsibilities

POSITION OBJECTIVE (Summary of Key Function): 



Afghanistan Civil Society Institute (AICS) is established to support development of a vibrant civil society sector in Afghanistan. AICS strategic priorities are in the following areas:



Policy engagement: Facilitating policy analysis dialogue and engagement with stakeholders.

Knowledge & Learning: Strengthen CSOs through the collection analysis and sharing of information and learning.

Self-Reliance: Diversifying and strengthening CSO funding bases by identifying new and innovative approaches to fund raising.

Certification: Improving CSO credibility through certification against local and international standards



Objective:



To support AICS in the areas of procurement logistics transport office management and security  of AICS space and personnel.



Core Duties & Responsibilities:




  • Prepare all necessary documentation for procurement of goods and services in accordance with AICS rules and regulations including RFQ RFP PO and Contracts or any other documents as needed.

  • Maintain proper records on procurement processes and related documents and files to ensure transparency and accountability.

  • Raise purchase orders seek approval and dispatch as and when required in line with AICS Procurement Procedures Manual.

  • Monitor deliverables under contracts awarded and prepare documentation for authorization of payments to suppliers.

  • Prepare Goods Receive Notes making stock cards and making sure storage of goods based on goods storage requirement.

  • Process all the visas and work permit documentation to the related ministries and departments.

  • Monitor and supervise the support staff activities for the office building.

  • Regularly monitor the rental driver’s log sheets staff overtime and vehicle movements.

  • Monitor the fuel issuance/receipt and deal with the fuel providers for the AICS vehicles and office operations.

  • Acquire lump sum of advance from finance for the administration of small purchases for the office and to clear advance with finance according to the expenditures.

  • Prepare the schedule for the support staff for the per diem over time day and night duty and submit to the finance.

  • Check the photo copy machines scanner and any other office IT equipment in case of any problem seek timely repair.

  • Make sure that all operation activities are aligned with policies and procedures.

  • Make sure that all official vehicles are running and maintained in very good condition.

  • Serve as security focal point; advise newly hired staff on security protocols provide regular security advice for staff and contractors; conduct regular security simulations and send security messages to staff and contractors.

  • Develop and maintain constructive and cooperative working relationships with colleagues and management

  • Any other relevant tasks assigned by line manager.



Reporting Arrangements:



The Admin & Logistic officer will report to the Executive Director


Submission Guideline

Applicant should send his/ her CV/Resume and a cover letter to [email protected] with mentioning position title & vacancy number to apply for. The closing date for receipt of applications is 10 May 202.

 

Females candidates are highly encourage to apply

Email: [email protected]
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