Asset Management Assistant

Vacancy Number:32884
Title: Asset Management Assistant
Category:Management
Duration:1 Year with Possibility of Extension
Exp.: 2020-11-24-(11 Hours From now)
Jobs no:1
Salary:As per UNDP Salary Scale
Gender:Male/Female

Location

Organization: UNDP | About UNDP
City: Kabul
Country: AF

Qualification

Education:High School
Work Experience:5 Years
Qualification:

Required Skills and Experience



Education:



Secondary Education. 

University Degree in Business/Public Administration or Economics would be desirable but it is not a requirement.



Experience:




  • 5 years of progressively responsible finance and sourcing experience is required at the national or international level.

  • 2 years of relevant experience will suffice if in possession of a Bachelor’s degree.

  • Proven experience in the usage of computers and office software packages (MS Word Excel PowerPoint etc.).

  • Experience in handling of web-based management systems is required.

  • Experience in handling of web-based management systems and ERP financials preferably PeopleSoft (Atlas).



Language Requirements:



Good written and spoken English.

Dari/Pashtu language will be an advantage.


Duties & Responsibilities

Summary of Key Functions: 




  • Implementation of operational strategies;

  • Support to asset management;

  • Support to administrative and financial control;

  • Support to knowledge building and knowledge sharing.



1. Ensures implementation of operational strategies focusing on achievement of the following results:




  • Full compliance of administrative management and inventory ensuring that proper asset management is performed in adherence to UNDP rules regulations policies and strategies and that inventory procedures are complied with at all CO units;

  • Provision of inputs to the CO administrative business processes mapping and implementation of the internal standard operating procedures (SOPs).



2. Supports the assets management focusing on achievement of the following results:




  • Receiving inspecting and verification of all incoming equipment furniture and supplies and scheduling deliveries to users;

  • Tagging all furniture/equipment upon receipt from the supplier. Update of non-expendable property inventory record and track movement of furniture piece;

  • Entry in ATLAS of all the requisite asset management information;

  • ´Capitalization” of appropriate items in accordance with UNDP’s policies governing asset classes estimated useful lives and elements of cost;

  • Utilization of the ATLAS Asset Management Module in line with the CAP and NONCAP profiles to capitalize management assets in the UNDP balance sheet to trigger depreciation; and to “expense” item in accordance with UNDP’s policies and procedures to comply with IPSAS;

  • Support to the management on physical assets disposal.  Documentation preparation for submission to CAP; follow up on request and liaise with requesting unit and maintenance for disposal action and entry in Atlas of all the requisite details for recording disposals;

  • Support to the annual physical inventory verification exercise by checking the accuracy of records and location of property;

  • Preparation of inventory reports as required;

  • Maintenance of the filing system ensuring safekeeping of confidential materials;

  • Extraction of data from various sources;

  • Research and retrieval of statistical data from internal and external sources; preparation of statistical charts tables and reports;

  • Follow up on deadlines commitments made actions taken and coordination of collection and submission of the reports to head of unit.



3. Provides support for effective administrative and financial control of assets in the office focusing on achievement of the following results:




  • Assistance in the preparation of the unit budget;

  • Maintenance of administrative control records such as commitments and expenditures.



4. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:




  • Training of staff engaged in the conduct of physical inventory;

  • Briefing of staff members on issues relating to area of work;

  • Sound contributions to knowledge networks and communities of practice.



Competencies 



Core



Innovation



Ability to make new and useful ideas work



Level 2: Analyzes complex technical materials (including data) and makes concise relevant recommendations



Leadership



Ability to persuade others to follow



Level 2: Proactively identifies new opportunities and challenges



People Management



Ability to improve performance and satisfaction



Level 2: Takes ownership of responsibilities



Communication



Ability to listen adapt persuade and transform



Level 2: Understands explains and shares information on assigned tasks with accuracy and clarity



Delivery



Ability to get things done while exercising good judgement



Level 2: Meets goals and timelines for delivery of products or services;   



Technical/Functional



Detailed list of competencies can be accessed through https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx and hiring managers are encouraged to familiarize themselves for more information



Job Knowledge/Technical expertise



Ability to understand advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines



Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work



Collaboration and Partnerships



Ability to develop maintain and strengthen partnerships with others inside (Programmes/projects) or outside the organization who can provide information assistance and support.



Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work



Operational Efficiency



Ability to identify and execute opportunities to improve operational efficiency



Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work



Purchase-to-Pay



Knowledge of purchase-to-pay cycles concepts principles and policies and ability to apply to strategic and/or practical situations



Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work



Supplier Management Knowledge of supplier management concepts principles and methods and ability to apply to strategic and/or practical situations



Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work



Contract Management



Knowledge of contract management concepts principles and methods and ability to apply to strategic and/or practical situations



Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work



Client Orientation    



Ability to anticipate client needs and demonstrate understanding of client’s perspective while solicitating feedback on service provision and quality



Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work


Submission Guideline

Interested and qualified male/female applicants shall apply online by copying and pasting the below link in (submission email) to your browser to direct you to the page where you will be able to apply by creating your own profile.

Female applicants are highly encouraged to apply

Email: https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=32884&HRS_JO_PST_SEQ=1&hrs_site_id=2
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