Commodity Tracking Systems Officer

Vacancy Number:WVA790
Title: Commodity Tracking Systems Officer
Category:Distribution-Shipping Facilities Transportation Warehouse
Duration:6 Months
Exp.: 2018-11-17-(2 Months Ago)
Jobs no:1
Salary:As per WVA Salary Scale


Organization: World Vision International-Afghanistan | About World Vision International-Afghanistan
City: Herat
Country: AF


Education:High School Graduate
Work Experience:At least 3 Years


  • High School Certificate is required and University diploma preferred

Knowledge & Skills

  • Personal Management including initiative self-motivation and direction.

  • Ability to set and systems and assist others to apply them.

  • Strong task management skills including attention to details.

  • Priorities and undertake new tasks quickly.

  • Ability to communicate effectively with a wide range of audiences.

  • Ability to prepare written reports requiring reasoning and precision of expression.

  • Ability to interpret and explain complex formal documents

  • Knowledge of office systems including experience with computer application (e.g. Word Excel E-mail Lotus Notes).

  • Good English communication skills (oral and written).

  • Willing to work at odd hours when necessary.

  • Cross -cultural sensitivity flexible worldview emotional maturity and physical stamina.

  • Ability to work in and contribute to team building environment.

  • Ability to maintain performance expectations in diverse cultural contexts psychologically stressful environments and physical hardship conditions with limited resources.

  • Ability to exhibit exemplary lifestyle as interpreted in specific local culture context.

  • Ability and willingness to travel extensively within the Country.

  • Experience

  • At least three years experience in commodity handling distribution warehousing and reporting

  • Knowledge (and experience) of World Vision policies and procedures is an advantage.

Work Environment

  • The position will be based in Herat with regular travels to Badghis Province

Duties & Responsibilities


The position is located in Herat but with frequent travels to Badghis


To manage the timely distribution of all commodities and relief supplies ensuring project goals are met and required commodity movement and distribution records are maintained according to standards. This will be accomplished through the use of commodity systems which will track the receipt transport storage dispatch warehousing delivery distribution monitoring documentation accounting and reporting of commodities and supplies. To ensure all logistical support is available to accomplish project goals and objectives.


Commodities Management

  • Track all commodities from point of origin to destination counting all commodities received in person or through a delegate of World Vision and comparing counts to waybills and other legal documents.

  • Manage all the transportation activities from boarder to warehouse and to distribution centers.

  • Manage all warehouses in the designated area under WVs control to ensure safe orderly clean and vermin-free storage.

  • Prepare distribution plans in coordination with the project partners to ensure the timely delivery of the required commodities at each distribution site.

  • Manage a small team of end-use monitors to verify that distribution has occurred according to the intentions of the donor WV and the partner noting anomalies and taking swift action to notify the project manager when abuses are suspected.

  • Follow up with the administration department regarding lease agreements of warehouses.

  • In close coordination with Transport Officer liaise with WV Afghanistan contracted for provision of trucks for any transport requirements to the zonal office.

  • To prepare the transport invoices in coordination with Transporter and CTS

  • Follow-up for supplier payments like transportation payment warehouse rent payment all the payments related to commodity.

  • Maintain very clear and good filling system.

  • Any other duties as may be assigned.


  • File claims for loss or damages documenting such losses and verifying their disposal according to the procedures or expectations of the donor and WV commodities standards.

  • Maintain inventory control and conduct at least monthly physical inventories to ensure that losses are controlled in storage.

  • Design if necessary and implement an orderly voucher system for the controlled dispatch of commodities from warehouses under WVs supervision.

Reporting and Representation

  • Produce required monthly management reports and quarterly progress reports and support with daily weekly reports as requested by the GIk and commodity distribution Coordinator as well as the Operations Director and response team

Submission Guideline

Applications closing date is 17-Nov-2018. Please submit your resume and one page cover letter outlining how you meet the job requirements by email to [email protected]

Please write on the subject of your Email the Vacancy Number (WVA790) also Avoid sending attachment of big size (above 1024 KB) if you want your application/CV to be considered.

Only short listed candidates will be invited for written test and interview.

Local Candidates are highly encouraged to apply.

You can also submit your hard resume and Application to the office by this address:

Herat Office:

WV Afghanistan Alley Opposite of Herat Agriculture Department Walayat Main Street Amiriat Boulevard Herat Afghanistan. Phone +93 40224568 | Mobile:+93 797 297 29

Email: [email protected]