Contract Management Assistant

Vacancy Number:IDLG/HR/CIP-26
Title: Contract Management Assistant
Category:Purchasing-Procurement
Duration:1 year Extendable
Exp.: 2021-06-25-(1 Week From now)
Jobs no:1
Salary:Grade - F
Gender:Male/Female

Location

Organization: Independent Directorate of Local Governance, Deputy Ministry of Municipalities, Cities Investment | About Independent Directorate of Local Governance, Deputy Ministry of Municipalities, Cities Investment
City: Kabul
Country: AF

Qualification

Education:Minimum of a bachelor’s degree in Civil Engineering Contract Management or relevant field.
Work Experience:4 of related experience Years
Qualification:

Education:



• Minimum of a bachelor’s degree in Civil Engineering Contract Management or relevant field.



Experience:



Minimum 2 years of experience in the field of procurement and/or contract management

Familiar with civil works and consultancy services contract management procedures and World Bank procurement guidelines and contractual requirements will be an advantage.



Skills:



Be a team player and able to work under pressure and late hour whenever required.

Excellent in computer skills including Microsoft Office.



Language Requirements:



Fluency in Written and Spoken English Dari & Pashto.   



Contract Period Reporting and Remuneration



The Contract Management Assistant will be engaged on a one-year renewable contract of which the first three months would be a probationary period.  The contract may be renewed on an annual basis depending on performance and the need for the duration of the CIP.  

The Contract Management Assistant would be compensated in accordance with the National Technical Assistance (NTA- Grad F) GOA based on level of experience and performance.

The Contract Management Assistant would report directly to the Senior Contract Management Specialist against the accountabilities noted above and will be subject to periodic review of his/her performance accordingly. 


Duties & Responsibilities

The Contract Management Assistant (CMA) will be responsible to assist the Sr. Contract Management Specialist (SCMS) for the management of all types of contracts under CIP/IDLG starting from the issuance of the contract until its completion and disposition of the contract file. Contract Management Assistant will report to Sr. Contract Management Specialist.



Summary of Key Functions:



Specific responsibilities would include but not limited to:



Assist SCMS in preparation of checklist to meet important requirements of the contract and make sure all necessary requirements are met on timely manner. 

• Assist SCMS on all administrative/clerical work to assure that contract performance is as per agreed timeline and quality.

• Assist SCMS for issuing on time notice to the contractors for all contractual

• Preparing and processing payment of the contracts according to the contract for all the contractors.

• Follow up closely with Finance Unit for on time allotment and payment to the contractors that are due.

• Coordinate the supplier for on time amendment if needed and reporting to SCMS. 

• Prepare a clear and perfect soft and hard filing system for all contracts to Contracts Management Unit (CMU).

• Follow up on bank guarantee and update it before it is expired as per need. 

• Process the bank guarantee and verifying it with relevant bank.

• Follow up with supplier for on time goods delivery and requesting for committee for quality and quantity checkup in accordance to contract specification. 

• Provide assistance to suppliers by on time follow up of goods receipt note and M7. 

• Assists SCMS on receiving progress payment requests review their compliance to the terms of. payment deduct retention money if any and forward them to the Finance Unit for further processing.

• Coordinate with SCMS on follows up with Finance and other Units to expedite payments to the contractors.

• Assist procurement personnel in proper filing and report amendment to his/her supervisor.

• Coordinate with Engineering Unit on quality assurance and reporting back to SCMS. 

• Performs any other task assigned by his/her Supervisor.



 


Submission Guideline

Qualified Afghan applicants are encouraged to submit their resumes with a detailed application letter including a contact number and email address. Females are highly encouraged to apply.

Please submit your applications electronically at:

[email protected]

The HR Department will not entertain telephonic inquiries.

Hard copies may be mailed to: Independent Directorate of Local Governance Deputy Ministry for Municipalities District #: 4 Shahr-e-Naw Ansari Square towards Kolola Poshta second left street Beside Turkish Cargo Head office Kabul - Afghanistan

Note: Please specify the vacancy number and position title in the subject line or else your application will not be considered by the system.

Only shortlisted candidates will be contacted for the written test/interview.

Email: [email protected]
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