Contracts Manager

Vacancy Number:N/A
Title: Contracts Manager
Duration:One year (extendable)
Exp.: 2018-12-17-(7 Months Ago)
Jobs no:1


Organization: American University of Afghanistan (AUAF) | About American University of Afghanistan (AUAF)
City: Kabul
Country: AF


Education:• Bachelor Degree in Business Administrations or equivalent required
Work Experience:• 5 of relevant experience with USAID NGOs Years

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

  • Bachelor Degree in Business Administrations or equivalent required.

  • 5 years of relevant experience with USAID NGOs and/or Embassies.

  • Must be familiar with the USAID Procurement Rules and Regulations.

  • Fluent in English and in local languages i.e. Dari & Pashto.

  • Knowledge of business law contractual terms and conditions and how to mitigate risk.

  • Proficient in Microsoft applications (Outlook PowerPoint Word Excel SharePoint)


  • Ability to manage and negotiate with people

  • Excellent Written and Oral Communication Skills

  • Data Analysis

  • Superior Organizational Skills

  • Good Business Instincts

  • Mathematics Skills

  • Good Negotiator

  • Financial Analysis Skills

  • Problem Solving and Decision Making Skills

  • Capacity Building/Training Skills

Duties & Responsibilities

The Contracts Manager is responsible for managing complex procurement subcontract and administration activities for commercial/government Contracts consistent with customer requirements government regulations and company policies and procedures over $10 000.00.

The Contracts Manager will support the procurement team and will work closely to oversee and manage all procurement activities in accordance with AUAF’s and USAID’s policy and Regulations. The Contracts Manager will monitor the contracting activities of AUAF’s operations and will ensure compliance with AUAF Procurement Policy and in accordance with the local procurement procedures to ensure compliance from time to time.

Major Duties and Responsibilities:  

  • The Contracts Manager duties and responsibilities include but are not limited to the following:


  • Act as advisor to Procurement Officers regarding legal requirements best practices terms and conditions and delivery schedules.

  • Prepares negotiates and manages AUAF Purchase Orders Subcontracts and Agreements over $10 000.00 unless otherwise assigned.

  • Oversee their Request for Proposal preparation pricing activities and contract negotiations.

  • Review/Prepares and submit all procurement documents in compliance with the AUAF Procurement policies and procedures. Drafts and reviews RFQs/RFPs for submittal to the Public.

  • Manage higher-level supplier relationships including leading kick-off meetings communications technical evaluation teams and performance measurement.

  • Manage the coordination of post-award supplier/vendor’s Purchase Order/Subcontract Terms and Conditions.

  • Prepares vetting documents for Director of Procurement’s review approval and submittal.

  • Prepares Donor Approval package for the Director of Procurement review.

  • Ensure proper payment packages are complete for submittal to Finance Department

  • Monitor supplier evaluations to collect end-user feedback and identify areas requiring improvements or corrective action.

  • Ensures AUAF Procurement Policies and Procedures are fully applied in day to day procurement activities.

  • Manage and oversee procurement closeouts

  • Review and resolve issues on assigned tasks which affect company compliance and ensure satisfaction of legal requirements and company and customer objectives.

  • Ensure that services and deliverables are delivered in accordance with the agreement terms and conditions.

  • Create and maintain records for all assigned subcontractors and contract close-outs in accordance with AUAF Procurement Manual.

  • Perform other duties as requested

Submission Guideline

Applicants must submit their resume and cover letter in one document as PDF or MS Word to [email protected] Applications are accepted in English only. Please include “Contracts Manger” in the subject line of the email.

Application Deadline: All applications must be submitted on or before December 17 2018. After reviews of the applicants interviews for the finalists will be set up in Kabul on the AUAF Campus.

Email: [email protected]