Executive Assistant To MD

Vacancy Number:KVID20181111-61514
Title: Executive Assistant To MD
Category:Other Organization
Duration:Permanent
Exp.:2018-11-11-(3 Days Ago)
Jobs no:1
Salary:As per company salary scale
Gender:Male/Female

Location

Organization:Albashir Exchange |About Albashir Exchange
City:Kabul
Country:AF

Qualification

Education:• Bachelor’s degree in Business Administration HR or Public Administration. Higher qualifications w
Work Experience:• Minimum 2-3 work experience in administrat Years
Qualification:

• Minimum 2-3 years work experience in administrative or secretarial roles in a mid-level organization.
• Fluent communication skills (written and verbal) in both Afghan local languages as well as in English is MUST. 
• Excellent attention to details and accuracy.
• Ability to work easily and effectively with a wide range of people.
• Able to manage multiple projects and responsibilities at once; ability to work under pressure and meet deadlines.
• Readiness to work flexible hours on work days as well as on weekends as needed.
• Excellent time-management and organizational skills.
• Good computer literacy (especially in MS Office Excel PowerPoint). 
• Well-presented and professional attitude. 
• Ability to work with minimum supervision and to prioritize tasks

Skills

• Minimum 2-3 years work experience in administrative or secretarial roles in a mid-level organization.
• Fluent communication skills (written and verbal) in both Afghan local languages as well as in English is MUST. 
• Excellent attention to details and accuracy.
• Ability to work easily and effectively with a wide range of people.
• Able to manage multiple projects and responsibilities at once; ability to work under pressure and meet deadlines.
• Readiness to work flexible hours on work days as well as on weekends as needed.
• Excellent time-management and organizational skills.
• Good computer literacy (especially in MS Office Excel PowerPoint). 
• Well-presented and professional attitude. 
• Ability to work with minimum supervision and to prioritize tasks. 

Qualifications

• Bachelor’s degree in Business Administration HR or Public Administration. Higher qualifications will be preferred.

Job Location

Afghanistan - Kabul: PROVINCIAL CENTER (KABUL) 

Education:

Bachelors Degree Business Administration

Submission Guideline

Interested candidates who matches the above criteria may send their applications along with their CV and recent picture electronically to the below mentioned email.
Please mention the Job Title at the subject line of your email.
Only shortlisted candidates will be invited for the interview.

Submission Email

[email protected]

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Duties & Responsibilities

The Executive Assistant shall provide quality personal and administrative assistance to the Managing Director of the company. He/she will perform a wide range of administrative and support tasks and will execute ordinary and/or complex secretarial activities. The Executive Assistant will manage tight schedules communicate with executives customers and parties (internal or external) of the company and provide the required reports & updates to the management as and when required.



1. First point of contact for the Managing Director of the company. 

2. Provide efficient and responsive administrative organizational and logistical support to the Managing Director.

3. Handle and follow-up on incoming and outgoing correspondence and electronic communications on behalf of the Managing Director and officially rely the important issues and/or taken decisions to the relevant internal or external parties. 

4. Plan and organize the workload effectively to resolve issues quickly and in an appropriate manner.

5. Filter general information queries meeting requests phone calls and invitations to the MD and put forward only the important information to the MD. 

6. Take minutes of various meetings and file it appropriately. 

7. To attend meeting and events (internally or externally) on behalf of MD as and when required. 

8. Provide secretarial and administrative support to the management for meetings conferences or events. 

9. Process requests for visas tickets hotel reservations and other necessary administrative documents in accordance with requirement of the MD office.

10. Draft correspondence official letters memos circulars and reports as per the instruction of the management. 

11. Interact with both internal and external entities executives and employees as well as consultants governmental bodies clients vendors and the overseas offices to coordinate various issues and follow-ups. 

12. Conduct short-term projects initiatives researches or investigations/surveys as requested by the MD.

13. Responsible for the maintenance of MD office files and records in appropriate way.

14. Keep the sensitive information fully confidential; ensure that no access is provided to unauthorized persons to the sensitive details information and records of MD Office. 

15. Follow-up on responses to requests and communications to/from the Managing Director.

16. Greet visitors graciously and in a professional manner create a good personal image through a neat clean businesslike professional appearance and a positive cheerful attitude.

17. Answer phone calls in a pleasant and professional manner and either redirect the calls or note the message appropriately for further required actions. 

18. Receive and meet key guests at the airports or other locations as & when required. 

19. Ensure guests meeting with the MD are well taken care of.

20. Preparing and delivering presentations on different organizational and operational reports projects initiatives etc. 

21. Other job-related tasks as assigned by the line manager


Submission Guideline

Interested candidates who matches the above criteria may send their applications along with their CV  to the below mentioned email.
Please mention the Job Title at the subject line of your email.
Only shortlisted candidates will be invited for the interview.

Email:[email protected]
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