Filing Assistant

Vacancy Number:MRI/PADO-005
Title: Filing Assistant
Category:Admin-Clerical
Duration:3 months
Exp.: 2021-04-15-(7 Days From now)
Jobs no:10
Salary:313$
Gender:Male/Female

Location

Organization: MRI/PADO | About MRI/PADO
City: Kabul
Country: AF

Qualification

Education:High school degree
Work Experience:2 Years
Qualification:

Academic Qualifications:




  • High school degree is required however bachelor’s Degree in IT law Economics Social Science or other related fields are desirable but not a requirement.



Experience:




  • Proven experience as filing clerk data entry in the system and inventory is must

  • Working experiences with Ministry of Justice and particularly the State Cases Department will be an asset

  • Having strong commitment for the confidentiality of sensitive data

  • Knowledge of filing systems in other organization preferably 2 years

  • Very good knowledge of MS Office and office equipment such as photocopier scanner etc

  • Excellent organizational skills

  • Great attention to detail

  • Fluency in Dari and Pashto



Language Requirements:




  • Fluency in Pashto/Dari (written and spoken) is must. Fluency in English (written and spoken) is desirable.


Duties & Responsibilities

Working under overall supervision of Director General of State Cases Department the Head of the Administration unit within DGC and direct supervision of the National Project Manager of AQJS project the filling assistant will work on the database management of the Department of State Cases of the Ministry of Justice.



Scope of work




  • The filling Assistant will be responsible for the following tasks:

  • Work closely with the Filling team and remain responsible for the overall database management reporting and mapping activities of the filling.

  • Develop/design and format of a computerized data Management tool in MS office.

  • Check incoming paperwork (correspondence invoices etc.) and make copies before distributing.

  • Sort all papers alphabetically and according to contents dates significance etc.

  • Create or update records with new files and information

  • Store all paperwork in designated places securing the important documents

  • Enter paperwork into an electronic system either by data entry or by using optical scanners

  • Deal with all requests to access files and keep logs of borrowed papers

  • Develop an efficient filing system to make updating and retrieving files easier

  • Follow policies and confidentiality dictations to safeguard data and information

  • Monitor inventory of files paper clips etc. and report shortages

  • Perform any other tasks assigned by the top management when required



 



Tasks:




  • Prepare the initial plan for the developing the database in MS office and the overall electronic data entry of all available case files.

  • Collect the cases and all the data and information related to the State cases

  • Initiate filling and management of cases and the process of data entry into the system for all available cases at the Department of State Cases

  • Manage office supplies stock and place orders

  • Continuing the filling and fill management case by case and data entry process in the database

  • Organize a specific filing system for important and confidential office documents

  • Prepare monthly reports and statistical data to His supervisor

  • Carry out administrative duties such as filing typing copying binding scanning etc.

  • Finalizing the filling copying binding and scanning

  • Completing the data entry by making sure that all data are entered in database and can be accessed while needed.

  • Prepare monthly reports and statistical data to his supervisor



Institutional Arrangements:




  • Under overall supervision of Director General of the State Cases Department and the direct supervision of the National Project Manager of the AQJS project the filling assistants will work closely with the Administration of the State Cases Department on the initiation and the development of database in MS office and starting the process of filing of all available and archived cases in the department.



Duty station




  • The duty station of the filling assistants is Kabul Afghanistan for the entire duration of the contract. At all times the filling assistants are required to observe and strictly follow rules and regulations.


Submission Guideline

Qualified candidates should submit a Cover Letter and Resume. Please include “Filing Assistant ” in the email subject line and save documents (cover letter resume and references) in one PDF as ‘Last Name First Name.pdf’ (e.g. Smith_Jane.pdf).

Applications will review on a rolling basis. We will only contact the selected candidates for interviews. MRI/PADO are an Equal Opportunity Employer.

Email: [email protected]
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