Finance Controller

Vacancy Number:KVID20180529-53725
Title: Finance Controller
Category:Accounting & Finance
Duration:Open
Exp.:2018-05-29-(5 Months Ago)
Jobs no:1
Salary:Based on CARE salary scale
Gender:Male/Female

Location

Organization:CARE AFGHANISTAN |About CARE AFGHANISTAN
City:Kabul
Country:AF

Qualification

Education:Chartered Accountant (ACCA CPA CA) or Master’s Degree in Accounting Finance or Business Managemen
Work Experience:Refer to the TOR Years
Qualification:

COMPETENCE SKILLS AND EXPERIENCE

Strong accounting and finance knowledge; analytical skills; attention to quality management in finance functions; ability to work effectively under time pressure; strong business partnering skills with ability to influence CO senior staff; proactive individual with ability to offer structured guidance; proven experience of training finance and non-finance staff; demonstrate awareness and sensitivity to gender and diversity ;ability to use computer to run ERP financial software MS office software packages; excellent team player and team building capacities; good understanding of NGOs and development principles.
Thorough understanding of financial accounting reporting and grants and contract management processes; Facilitation skills to conduct training sessions for small medium and large sized groups; Solid analytical and problem solving financial troubleshooting and audit experience; Ability to maintain customer focus while handling multiple priorities; Ability to quickly learn new systems processes and procedures and adapt local practices to global standards; Excellent leadership coaching and negotiation skills; Ability to work with teams work at detailed level and understand the larger picture; Strong oral and written communication skills; Proficiency and ability to use computerized accounting systems..
Strong knowledge and experience in project/program finance management and knowledge and experience on finance strategy development and goal setting with strong conceptual thinking and analytical skills with ability to work in a team and coordinate task and responsibilities with familiar about international development goals and strategies.

Core Competencies: Conflict management ability tactfulness a good sense of humour beings self-disciplined and being value driven. Good understanding of local labour and employment laws

Skills and Experience:

At least 5 years work experience as a Controller Senior Financial Manager Finance Head or equivalent experience in the development field.

This profile requires very strong accounting and finance knowledge analytical skills attention to detail and the ability to work effectively under time pressure. Additionally very strong business partnering skills with the ability to influence be a team player proactive with the ability to offer structured guidance and ensure right priorities are set for the CO finance team is desirable.

Education: Chartered Accountant (ACCA CPA CA) or Master’s Degree in Accounting Finance or Business Management or Bachelors with an Accounting degree from a recognised university

Work Experience:

Strategic Leadership                                                                            % of Time: 25

Ensuring financial viability critical financial analysis and decision making for the mission.
Ensure CO compliance with CARE’s accounting policy and procedures and generally accepted accounting principles
Develop and implement the CO accounting systems and procedures; supervise the protection of the organization’s assets through strengthening internal controls and providing inputs into the auditing procedures
In coordination with other Program Support Team Managers form a part of the leadership in supervision and development of inventory control procedures
Facilitate any internal and external audits conducted by Headquarters or the donors and follow up the implementations of the audit recommendation.
Supervise the CO payroll system to include taxes and other deductions
Review all leases and other contracts that require current and future use of CO assets and make any relevant recommendations.
Supervise and control the quality of the CO financial processes and systems file maintenance such as vendor payments and donor files accounting segments (project fund account location activity code) etc.
Work with program teams on sub grant management through supervision of the financial related assessments indication of financial management risks and implementation of preventive/corrective actions.
Liaison with local administration and networking on financial matters.
Update information on local laws and tax regulations to ensure CARE is compliant with local regulations.

Treasury and Cash functions                                                                      % of Time: 20

Provide oversight to day-to-day operations to include efficient process flows and controls over Accounts Payable Cash Management Accounts Receivables general ledger project costing modules in PeopleSoft.
Ensure expenditures are justified and substantiated adequately
Coordinate banking operations and maintain liaison with bankers
Supervise the collection of contractual and miscellaneous receivables
Review and recommend to Country Director the investment of short term cash surpluses
Supervise the preparation of the CO quarterly and annual cash budgets
Develop CO plans to minimize exposure to currency gains and losses
Develop and implement CO account payable and cash disbursement policies;
Ensure bank and cash accounts are reconciled in a timely manner.

Budgeting and Forecasting                                                              % of Time: 20

Develop budget guidelines and supervise the preparation of the CO budgets to include project proposal budgets and monthly quarterly and annual operating budgets
Coordinate and supervise the preparation of the CO quarterly forecast (pipeline) budgets and future years budgets
Implement CARE guidelines and processes related to fair sharing of administrative and finance support costs (SPC).
Supervise the monitoring of actual expenses against budgets initiate and discuss budget revisions and interact with the Country Director Assistant Country Directors Program Coordinators Project Managers and other Managers who make budget decisions in the CO
Initiate trainings for non-finance staff to enforce accountabilities of budget holders and their staff for effective budget management.

Financial Reports and Quality Reviews                                                           % of Time: 15

Accountable for the preparation and submission of complete accurate reliable and timely financial reports to CO Managers donors local entities as relevant CARE International Members regional office and Headquarters
Supervise and control the quality of the monthly preparation of finance reports to include: bank reconciliation reports intra-company reconciliation payroll reconciliation sub-office reports sub ledger and non-sub ledger accounts reconciliation
Ensure quality review of balance sheet income statement grants and contracts receivable/payable accounts etc at least monthly.

Staff and Talent Management                                                                     % of Time: 5

Provide supervision and development to staff in the CO finance department; Provide accounting and financial training to main and sub office finance staff and project finance staff.
Organize training in financial management to non-finance staff as necessary; Implement CARE’s Annual Performance Assessment policy
Develop succession plan to ensure that Finance level of service will not suffer due to the loss of personnel
Provide guidance to subordinate staff in implementing the staff development plan
Work with the DRD-PS at ARMU and Accounting Director at SSC to develop and manage talent in the CO finance unit.

General and other duties                                                                              % of Time: 10

Assist the Heads of Programs and other CO program staff in the development of project proposals personal and development plans
Develop financial and accounting training program to meet the organizational goals for sustainable improved performance tin financial management in CO
Assist the CD and other senior CO staff in the review and implementation of donor contracts and other financial commitments
Identify and communicate potential issues regarding financial statement accounts to the CD ACDs   CO staff and management in the main and sub offices
Assist the CD in preparing responses to audit findings planning and implementing audit recommendations.
Perform other duties as assigned.

Upholding CARE’s Core values and ensuring its principles                                      % of Time: 5

Comply and exercise organizational values and culture
Help to promote rights and good governance
Responsible for gender responsive behaviour in all actions and decisions

Languages Skills: English Pashto and Dari.

Duties & Responsibilities

SUMMARY OF KEY FUNCTIONS



The Finance Controller is responsible for the overall finance activities for CARE Afghanistan Country Office (CO) with special attention to   financial viability of   emergency interventions.   Accordingly s/he plays a crucial role in providing high quality financial management information necessary to support an effective humanitarian operation. The position is required to develop coordinate and administer the Country Office plans for proper recording documentation control monitoring and reporting of financial operations. Specific responsibilities include; assessment of financial needs and cash flow requirements financial planning (including budget submissions) grants and contract management national payroll (when necessary) financial reporting and audits. In addition s/he will need to identify and resolve any financial management problems which may arise facilitate the involvement of CARE Members in the development and funding of projects related to emergency and others and provide appropriate training in finance policies and procedures for personnel. S/he works closely with Country Director (CD) Assistant Country Director -Program Support (ACD-PS) & Assistant Country Director - Program Quality (ACD-PQ) to ensure that a partnership is developed between Finance Program and Administration. S/he assumes responsibility for implementation of donor rules and regulations at the Country Office level.



The employee shall fully comply with safety and security procedure of CARE and should be accountable for it.



KEY RELATIONS



S/he works closely with Country Director ACD-PS  & ACD-PQ CO Senior Management Team; Deputy Regional Director-Program Support (DRD-PS); Shared Services Center (SSC) Accounting / Finance Director; Project Managers; Accountants; Financial Analysts; Global Controller and Asia Regional Management Unit (ARMU). 



The employee shall fully comply with safety and security procedure of CARE and should be accountable for it.



External communication will be with External Auditors Donors and local government agencies as appropriate.



KEY RESULT EXPECTED



Provide overall leadership to Country Office Finance Department

Represent CARE at multiple platforms; contribute and influence in strengthening CAREs image as an organization.


Submission Guideline

 

Interested candidates should submit their completed CARE standard job application forms (CARE application form is attached) along with the updated resumes and letters of interest to CARE HRD department in its Kabul Main-Office no later than May 29 2018 candidates who have access to the Internet can send their applications to [email protected] mentioning the exact job title and vacancy number in the subject line.

 

You are requested to send your application form along with the updated resume and letters of interest in Word or PDF file. Please do not email us heavy sized files such as your certificates recommendation letters and etc. THOSE WHO DO NOT FULFILL THE APPLYING REQUIREMENTS WILL NOT BE CONSIDERED FOR SHORTLIST. Only short listed candidates will be contacted with and called for the interview. The interview dates time and place will be determined and communicated with the short listed candidates sooner after the deadline of vacancy announcement.

CARE invites applications from Qualified Afghan Male& Female candidates for its Kabul Main Office based position of Finance Controller in its Finance Department. Those with Internet access can email their completed CARE Standard Job Application forms (CARE application form is attached) along with their update CVs and a letter of interest to [email protected]

NOTE:

APPLYING WITHOUT CARE STANDARD JOB APPLICATION FORM OR NOT FILLING THE APPLICATION FORM PROPERLY WILL NOT BE CONSIDERED FOR SHORT-LISTING

PEOPLE WITH PHYSICAL DISABILITIES ARE HIGHLY ENCOURAGED TO APPLY.

CARE STANDARD JOB APPLICATION FORM IS AVAILABLE ON http://www.acbar.org/applicationform.

CARE IS COMMITTED TO CHILD PROTECTION POLICY

CHILD PROTECTION POLICY LINK: https://goo.gl/ZBJHJ3

Email:[email protected]
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