Bachelor’s degree in business administration accounting or economics is required.
At lease have 2 years of relevant experience.
Microsoft access or financial software certification; Familiarity with QuickBooks software
ACCA Papers or master degree in the relevant field is an asset.
Excellent working knowledge of English both written and verbal. Fluent both written and verbally in Pashto/Dari.
Good working knowledge of MS Office application (Word MS Project Excel) email and able to easily navigate internet.
Be able to uphold and respect Contracts ethics and to conduct activities with integrity
To be a good team player who demonstrates patience flexibility and honesty.
Be willing and able to meet tight deadlines and work long hours when required.
To be a self-starter who is able to plan and manage their own work takes initiative and strives to meet deadlines.
Be able to work in a multi-cultural environment
Duties & Responsibilities
Main duties & Responsibilities:
The incumbent will undertake the following responsibilities under the direct supervision Director.
Entering related financial transactions updating quick books and following exist template and proper record keeping according to exist guidelines of HDAO.
Assist Program and relevant implementation units in budget requests allocation and management he/she must ensure of following of HDAO procedure in term of organizational financial regulation.
Maintains contacts with local banks to clarify questions pertaining to office bank accounts;
All the data entries should be done properly and on timely manner.
Assure that enough cash is available for the daily expenditures.
The cash count should be done at the end of each day and report the balance to Director.
Assure that each payment has an approved receipt.
All the documentation should be completed before distributing national staff salaries.
Taxes should be paid on time.
Assure that the payments are done after the approval of an authorized staff
Essential Job Functions
Enter all the transactions to system on the same day taken place on.
All cash transactions should be registered in the cash registrar.
Cash withdrawal procedures should be accomplished while paying to requester.
The receiver counts his/her cash before leaving the cash box desk.
Make sure that the expense reports are returned to the cash box desk with the minimum amount of time possible with approval of line managers.
Make sure that the amount of money is requested within the authorized limitations.
Make sure that a receipt is issued for cash received from the clients.
Make sure that cash box is counted and it is balanced on daily basis.
The personal cash withdrawals should be requested by the holder of the account with an email or they themselves sign for the money.
Business use top up Phone cards should be distributed on the first day of each month within the limits.
Make sure that the purchasing prices are accurate.
Make sure that all the cash box transactions are understandable and back up documentations are available according to IPFF funding rules (Request form Quotation Bill translation petty contracts and good receive notes bid comparison and travel assignments.
Clearance Daily with staff advances and travels.
Prepares recurring reports on assigned accounts noting problems resulting from excess cost or less-than-expected receipts. Prepares special reports to clarify problems or as requested for other reasons.
Making monthly quarterly and semiannually and fiscal year reports.
Making all bank/cash reconciliations.
Insuring Reimbursement of Fund from donors so business could process its daily activities in smooth manner.
Any other task as assigned by Director.
All interested and qualified candidates should submit their CVs along Cover letter to [email protected] and no later than (January 20th 2019)
Applications are accepted in English and shortlisted candidates will be contacted only. Submission after the deadline will not be considered