Grants Specialist

Vacancy Number:15-2019
Title: Grants Specialist
Category:Admin-Clerical Other
Duration:One year with possibility of extension.
Exp.: 2019-04-29-(3 Months Ago)
Jobs no:1
Salary:NTA Salary Scale - Grade C


Organization: AECOM SWIM | About AECOM SWIM
City: Kabul
Country: AF


Education:At least a Bachelor’s degree in accounting finance or business administration.
Work Experience:At least five (5) relevant experience. Years

  • At least a Bachelor’s degree in accounting finance business administration or any other relevant field.

  • At least five (5) years previous working experience in grants subcontracts or a related field.

  • Financial management experience on USAID grants and cooperative agreements including USAID rules and regulations and reporting requirements.

  • Knowledge of USAID and its contractual and reporting requirements preferred.

  • Experience managing USAID-funded grants programs.

  • Prior international donor experience preferred.

  • Experience with computerized accounting and strong organizational skills.

  • Good command of English language and Dari and Pashto. 

  • Prior experience with project closeout and file readiness for audit compliance is highly desired.

  • Excellent skills in Microsoft Office programs software (Word Excel PowerPoint Access).


Duties & Responsibilities

  • Assist in grant budget estimates to determine allowability reasonableness and consistency.

  • Participate in and serve as recorder for grants approval committee meetings. Maintain committee meeting minutes and document decisions on all grant applications.

  • Responsible for collecting all necessary documents for USAID vetting if above required minimum threshold.

  • Assist program staff on matters related to preparation and administration of grants and related compliance issues.

  • Assist in the control and management of the grant applications approvals implementation and close-out processes.

  • Contact grantees and maintain all grant documents. Contact vendors and training participants to verify back up documents related to grants disbursements.

  • Assist Grants and Contracts Director with organization and tracking of all grants documents.

  • Update and maintain grant and purchase order tracker(s) and any other tracker required to manage grants and purchase orders.  This includes updating databases so all information therein is up-to-date for weekly reports.

  • Review all submitted documents to ensure they are compliant with all contract and grant procedures guidelines and regulations. 

  • File all reviewed all grants disbursements for appropriate back up documentation and to certify all documents are genuine.

  • Handle the timely processing of all closeouts of grant files – both hard copies and soft copies in the shared drive.

  • Maintain hard copy and electronic documents files and records in an organized manner.

  • Report any concerns or implementation delays to the Grants and Contracts Director.

  • Perform any other appropriate tasks that support the overall project as assigned by the supervisor or his/her designee.


Submission Guideline

Please note that you must include the vacancy number and job title in the subject line of your email in response to this job announcement. Applications received after the closing date and/or without the vacancy number and job title in the subject line will be considered only at the discretion of AECOM. Only short listed candidates whose applications conform to the criteria above will be contacted for an interview.

Email: [email protected]