Head of Adminstration

Vacancy Number:VA/2019/GIZ/39
Title: Head of Adminstration
Category:Management
Duration:1 year Extendable
Exp.: 2019-03-29-(1 Week From now)
Jobs no:1
Salary:According to GIZ salary scale
Gender:Male/Female

Location

Organization: GIZ-Afghanistan TVET Project | About GIZ-Afghanistan TVET Project
City: Kabul
Country: AF

Qualification

Education:Master Degree in Economics or Business adminstration
Work Experience:At least 5 of working experience in Leadersh Years
Qualification:

Education:



Master’s degree in economics or business administration



Professional Experience:



 Minimum 7 years of working experience with international organizations



At least 5 years of working experience in a leadership position



Comprehensive knowledge of GIZ objectives structures and guidelines are plus point



 Leadership attitude



Other experiences and skills:



 Good command of MS Office and knowledge of GIZ SAP transactions



 Resilience and persistence to handle all requirements and resources efficiently



 Strong managerial and organizational competence



 Excellent literacy in Dari and English and Pashto ability to write in clear and concise manner



Diplomatic and an effective communicator at all levels pro-active and attentive



Gets along with different cultures and mentalities in an international environment



 


Duties & Responsibilities

The Head of Administration performs the following tasks:



Management of all administrative and financial topics in cooperation with GIZ Headquarter in Eschborn TVET Authority partner institutes and GIZ Afghanistan Country Office



Steering of the administration workflow in TVET Offices Kabul and Mazar-e-Sharif



Setting up the annual budget quarterly forecasts monthly cash balances and cash requirements and weekly/monthly tracking of procurements contracts events and related expenditures



Coordination of procurements national and international service contracts cash and bank accounting workshop planning and management and HR topics



Continuous improvement of Admin and Finance procedures forms and IT implements



Preparation for internal and external audits and monitoring the error correction



Being accountable for compliance of GIZ TVET with Afghan and international legislation (labour tax finance commerce) as well as with GIZ Orientation & Rules



Focal point to GIZ Afghanistan Admin Office management and teams



Supervision of Admin team: 12 employees



Details:



Check and sign procurement requests prepare evaluation sheets trigger tenders scrutinize offers



Make sure that all procurement procedures are in line with VOL/A VF and GIZ Orientation & Rules



Verify accurate sample checks deliveries and handovers to TVET Authority schools and warehouses



Make sample checks of TVET consumable stock in Green Village



Verify the accuracy of inventory registrations



Check and sign workshop requests



Provide framework contracts for accommodation and catering in connection with TVET events



 Supplying logistic capacities for GIZ TVET passengers and materials for workshops



 Ensuring all kind of suitable facilities in Green Village for efficient office business



 HR planning in cooperation with Head of Program (hiring terminations capacity development)



Preparation of job advertisements participation in interviews drafting and signing employment contracts



Review and release of payroll information



Put up an annual plan for HCD together with the Head of TVET program.



Invoice and payment sheet verification and release of payment



Controlling month-end and year-end closing activities in finance and accounting



Provision of sufficient means of payments for the project’s activities



 Remittances to providers in due time



 Checking and signing travel claims (TVET all) and travel applications (Admin)



 Monitors the up-to-datedness of TVET signatory list and appropriateness of TVET’s business continuity measures



 Archive management in TVET Office and transfer to GIZ Country Office and HQ in line with OuR



 Solving individual and general tax issues in cooperation with Admin Office (tax liability of contractors tax reports tax confirmation for contractors)



 Prepare service requests and corresponding documents for international services provided by GIZ Country Office and/or HQ



 Monitor the contracting of national services local subsidies and financial grants below (TVET Office) and above 2 500 EUR (AO Contracting Unit)



 Supervise service performances invoicing and payment of remuneration



 Reporting: Control the annual budget planning quarterly revision of figures comparison of budget vs forecast arranging meetings for decision making of budget and forecast figures



 Submit a monthly cash flow statement to Head of Program GIZ Country Office and Headquarter (on demand)



Establish and maintain a system of weekly/monthly checks with tracking lists and appropriate reports for all administration and finance activities



Answer inquiries from Headquarter and GIZ Country Office


Submission Guideline

You are kindly requested to send your CV and letter of motivation with complete contact details to our office through the following email address:

Email: [email protected]

The subject line of your email must contain the vacancy number and job title of the position.

Please do not send us your working certificates educational certificates or any other additional documents while you are applying for the post. We will ask you for these documents if you are selected for the next steps of recruitment.

Only those candidates will be invited for written test or interview who meets the qualifications and requirements for the mentioned job vacancy.

For more information about German Cooperation with Afghanistan and GIZ Afghanistan Projects please visit our websites:

www.gc-afg.de and https://www.giz.de/en/worldwide/358.html

Email: [email protected]
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