HR Assistant

Vacancy Number:KVID20181116-61545
Title: HR Assistant
Category:Human Resources
Duration:7 Month With Possibility of Extension
Exp.:2018-11-16-(3 Days From now)
Jobs no:1
Salary:As per MCA Salary Scale
Gender:Male/Female

Location

Organization:Mercy Corps |About Mercy Corps
City:Nangarhar
Country:AF

Qualification

Education:Bachelor degree in related field
Work Experience:2 Years
Qualification:
  • A Bachelor degree in Business Administration or any other related field.
  •  Minimum of 2 years of relevant working experiences preferably in HR.
  •  Computer skills in MS Office packages such Word Excel and PowerPoint.
  •  Fluent in English Dari and Pashto both written and spoken is required.
  •  Must be an independent thinker and have strong organizational skills
  •  Demonstrated experience scheduling and managing staff from multiple departments.

Duties & Responsibilities

BPRM INVEST program in Kandahar is a BPRM funded program running for three years in Kandahar Province. INVEST focuses on delivering technical vocational education training including three months course ( mobile repairing Generator repairing embroidery sewing Handcraft wiring Calligraphy diesel engine repairing petrol engine repairing….) and six months courses( computer English Kankor Metal work Carpentry…) preparation skills to 7 500 (IDPs Returnee and Hosting ) trainees and is run in DoRR CDC/Shora and Department of Education in Kandahar and the Provincial Government. partnership with relevant government departments DoLSAMD DoRR CDC/Shora and Department of Education in Kandahar and the Provincial Government.



ESSENTIAL JOB FUNCTIONS:




  •  Regularly monitor INVEST program service contractors (Trainers Guards Cleaners Gardeners…) and report to supervisor accordingly.

  •  Maintain and monitor the attendance book; alert supervisors to poor attendance records of relevant staff.

  •  Make sure that leave records of all staff are properly maintained and updated.

  •  Ensure salary standardization among all contracted staff for similar hours and work nature (please note I see there are similar responsibilities but this will be key to mention).

  •  Make regular visits to VTCs to ensure attendance and the respective dates are properly signed (I see the first responsibility in the PD but I would suggest we add ‘field visits’ to make it clear.

  •  Responsible for preparing ID cards for all staff.

  •  Collect the monthly timesheets and other relevant documents of service contractors prepare them with the help of Finance Department and send them to Kabul for salary process.

  •  Responsible for maintaining copies of personnel files for all contractors – including recruitment documents CVs contracts time sheets disciplinary papers and performance evaluations.

  •  Assure that recruitment of service contractors adheres to the Mercy Corps regulations.



POSITION DESCRIPTION




  •  Assure that salaries correspond to Mercy Corps salary scales and standing protocols:

  •  Assure that Afghanistan personnel policies strictly adhere to Afghanistan labour law as applicable. The includes payment of appropriate taxes benefits etc.

  •  Maintain up-to-date INVEST program service contractors lists.

  •  Assure that employee performance evaluations are completed as scheduled.

  •  Assure that all INVEST program service contractors have an up-to-date and relevant job description.

  •  Maintain annual holiday schedule including determination of exact holidays in advance of the holiday (as possible) and inform all contractors.

  •  Coordinate with Project Coordinator the coverage for any service contractor during his/her leave.

  •  Oversee the monthly procedure of time sheets for all INVEST Program service contractors including collection and review. Train new staff in time sheet procedure.

  •  Maintain Service contractors I.D. cards.

  •  Responsible for the orientation of all new service contractors on Mercy Corps Afghanistan systems policies and procedures.

  •  Continue with support and advice on policies as required.

  •  Advise INVEST Program service contractors on disciplinary procedures.

  •  Orient newly-hired contractors on Performance Management System and Individual Operating Plan.

  •  Oversee the clearance of terminated employees as per MC Afghanistan policies and procedures.

  •  Participate in disciplinary hiring and termination meetings with Operations Manager.

  •  Maintain confidentiality of all service contractors’ personnel issues including disciplinary procedures contracts and pay rates.

  •  Identify weaknesses in current INVEST Program Service contractors staffing systems advise supervisor on outstanding issues and assist in designing and implementing as required.

  •  Any other relevant tasks as advised by supervisor.


Submission Guideline

While sending your CV & Cover letter please mention the vacancy number and position in the subject line application received after the closing date and without subject line will not be given consideration. Please include three references from you previous and current supervisors in your CV and make sure that their official email addresses are mentioned in the reference information. 

Only short listed candidates whose application responds to the above criteria will be contacted for interview. Interested candidates should submit their Application To: Mercy Corps Office: Qala e Fatullah Street # 05 House # 1010 Kabul Afghanistan or Email to: [email protected] 

 

Email:[email protected]
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