Logistics Coordinator

Vacancy Number:353
Title: Logistics Coordinator
Category:Management
Duration:9 month with possibility of extension
Exp.: 2021-03-25-(6 Days From now)
Jobs no:1
Salary:As per organization Salary Scale
Gender:Male/Female

Location

Organization: Youth Health and Development Organization (YHDO) | About Youth Health and Development Organization (YHDO)
City: Kabul
Country: AF

Qualification

Education:University education in Business Administration and Management or other related field preferred
Work Experience:Minimum 4 of job-related experience. Years
Qualification:

  • University education in Business Administration and Management or other related field preferred

  • Minimum 4 years of job-related experience.

  • Good in compliance and logistics systems towards program support in terms of quality best value for money and timely deliveries of goods/works and services.

  • High proficiency with MS Office – particularly Word and Excel

  • Excellent report writing skills

  • Attention to detail

  • Previous experience from working in complex and volatile contexts

  • Able to work under pressure

  • Documented results related to the position’s responsibilities

  • Accuracy/correctness timeliness and quality of information reports and other documents.

  • Ability to make quick and smart judgments in applying alternative solutions when caught up in emergency and changed scenarios. 

  • Knowledge about own leadership skills/profile

  • Fluency in English Dari and Pashto both written and verbal


Duties & Responsibilities

YHDO is looking for a Logistics Coordinator who will be responsible for controlling the below-mentioned responsibilities.



Main Responsibilities:




  • The Logistic Coordinator will assist with the documentation required to support the award of grants and purchase orders in support or the area and site officer. Duties will include but will not be limited to the following support of area.:

  • The Logistic Coordinator will provide overall support to the YHDO and office Manager in identifying qualified vendors procuring goods and services for project operations and the YHDO regional offices in the provinces maintaining updated operations procurement filling systems and vendor databases and assisting with the inventory of all project operations assets /belonging and operations procurement procedures in compliance with YHDO policy and procedures.



Specific Duties:



The logistic coordinator will perform the following duties but not limited to:




  • Identifying potential local vendors and suppliers

  • Prepare payment requests and vendors purchase orders for operations procurement requests.

  • Prepare payment requests and vendor purchase orders for operations procurements.

  • Maintain local procurement lists and schedules.

  • Solicit bids and quotes from potential vendors in adherence to project policies.

  • Communicate with suppliers on processing and status of payment operations procurement.

  • Provide updates to requestors.

  • Maintain up-to-date YHDO property operations inventory database for the east regional office.

  • Assist with coordination of goods transportation.

  • Collaborate closely with the Logistics teams in Kabul when as required.

  • Maintain operations procurement filling system for the east regional office.

  • Ensure a transparent procurement process of the procurement of goods and services through management of the procurement selection committee.

  • Inspect goods or verify services confirm delivery and receipt of goods and monitor the use and disposition of goods in coordination with the requestors of the goods/ Services.

  • Assist with vendor payment processing as needed.

  • Carry out other duties and responsibilities as directed by his line manager.

  • Assist in the processing of invoices of payment including assuring necessary documentation is attached to invoice correct identification of documents and copying/scanning documents for inclusion in both hard files and electronic grants files.

  • Perform routine maintenance of procurement documents and files including daily sorting of paperwork filing photocopying documents as necessary and scanning documents for both storages in the permanent hard copy procurement files.

  • Manage and handle a good filing system.

  • Manage and handle a good filing system.



 


Submission Guideline

Please indicate the Position Title and Vacancy Number in the subject of your email and application otherwise your application will not be considered

Please send your CV and application to :  [email protected]

Email: [email protected]
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