Logistics Specialist

Vacancy Number:003
Title: Logistics Specialist
Category:Accounting & Finance
Duration:One-Extendable subject to project funding
Exp.: 2020-02-15-(6 Days From now)
Jobs no:1
Salary:As Per NTA Salary Scale
Gender:Male/Female

Location

Organization: Roots of Peace | About Roots of Peace
City: Kabul
Country: AF

Qualification

Education:Bachelors degree required.
Work Experience:Minimum 5 ’ experience in OPS/LOG Managment w Years
Qualification:

Operations Procurement 



- Identifying the facilities for office and residence.

- Making sure all required facilities are provided for office and guest house on timely manner.

- Acquisition of Office/guest house stationeries cleaning materials office supplies gas for cooking & heating top-up cards for local and ex-pat staff

- Contracting of fuel for project and operations vehicles in coordination with Procurement Department and reviewing fuel expenses monthly report and submitting it to finance department for payment.

- Purchase of Office and guest house food items and refreshments.



 



Travel Arrangements – Air ticketing and Hotel Reservations 



- On time flight booking both for national and international staff and documenting them in accordance with USAID rules and regulations.

- Hotel reservations for both local and international travels.



Asset Management



- Ensure adequate and timely distribution consistent with good inventory control over ROP PROGRAM equipment’s recording and updating the inventory register.

- Coordinating by making sure that all types of equipment and assets including communications IT and power and to ensure that equipment are managed diligently and operated in most cost efficient manner.

- Conducting monthly physical inventory check at the main office location also getting reports from the field offices.

- Periodically assess the disposal of assets that are not used and recorded in the inventory register accurately.

- Conducting periodic physical check of warehouse items.

- Preparing Issue vouchers for all asset and equipment issued for staff.

- Preparing and reporting Loss and damage report.



 



Vehicle Maintenance



- Procurement of spare parts and maintenance for vehicles.

- Purchases of lubricants and recording them in the vehicle maintenance log.

- Vehicle maintenance records are verified arranged and filed.

- Ensuring all vehicles are in working condition and do not have any mechanical issue.



Logistics Support



- Ensure systematic process of transporting items from suppliers to field locations ensuring full control of movement and receipt of items.

- Coordination and assisting in International shipment clearing in relevant customs.

- Arrangements of venues to hold program related events



-Facilities and equipment Management and maintenance



- Rent and maintenance of guest houses and office buildings.

- General repair of guest house and office building facilities.

- Monthly maintenance and repair report; this report will identify all facilities related issues and resolutions to include fix actions.



Compliances 



- Ensure that vendor eligibility screening is carried out and updated regularly.

- Track of payments on lease agreements suppliers and timely submission of invoices for payments.

- All applicable taxes are withheld from the relevant suppliers/vendors and submitted to finance on timely manner.

- ROP procurement policy and applicable USAID guidelines shall be followed.


Duties & Responsibilities

Under the supervision of the Operations and Fnaiance Director the Logistics Manager is mainly responsible for 



Operations Procurement

Travel Arrangements – Air ticketing and Hotel Reservations 

Asset Management

Vehicle Maintenance

Facilities and equipment Management and maintenance

Office equipment Maintenance

Logistics Support

Compliances 



The Logistics Specilaist also performs such other functions as may be assigned by his/her supervisor. 


Submission Guideline

The interested candidates should submit their resumes by email to:

[email protected]

Email: [email protected]
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