National Procurement Officer

Vacancy Number:NPO (Admin 02)
Title: National Procurement Officer
Category:Admin-Clerical
Duration:Yearly
Exp.: 2019-03-28-(1 Week From now)
Jobs no:1
Salary:As per organization Salary Scale
Gender:Male/Female

Location

Organization: AKHS-A (Aga Khan Health Service-Afghanistan) | About AKHS-A (Aga Khan Health Service-Afghanistan)
City: Kabul
Country: AF

Qualification

Education:Bachelor of Business Administration (Supply chain management) or equivalent
Work Experience:3-5 relevant experience Years
Qualification:

SPECIFICATIONS (MINIMUM REQUIREMENTS)



Education: Bachelor of Business Administration (Supply chain management) or equivalent           



Work Experience: at least 3-5 Years relevant experience in procurement and supply chain preferably in officer level position.



Skills:  



Technical Skills: Proven ability in purchasing tasks A good Computer skill including Ms Office and Outlook is preferable and Fluency in English and all local language(s).



 Other Skills:.



Personal Characteristics:  



honest sincere hardworking team player good negotiation skills and innovative and clear understanding of the working context         


Duties & Responsibilities

Assist National Procurement Manager in managing day to day procurement functions on a national scale.



MAIN RESPONSIBILITIES AND TASKS




  • . Receive approved Purchase Requisitions from requesting department and maintain a record

  • . Prepare quotation forms and distribute request for quotes to at least three local preferred vendors for local procurement in consultation with National Manager Procurement.

  • . Collect sealed quotation forms from local vendors and open and sign it in presence of finance officer and requesting department authorize staff.

  • . Prepare the Comparative Analysis Form for local purchases and submit it to National Manager Procurement for verification and approval. 

  • . Deliver approved Purchase Orders to successful vendor and obtain their acceptance on Purchase Orders.

  • Coordinate shipping and delivery arrangements of purchased supplies and equipment to the regional offices and facilities.

  • . Follow up delivery status with vendors for local procurements.

  • . Collect invoice and prepare request for payments and submit it to National Manager Procurement for verification and approval.

  • . Submit invoice and supporting documents to finance for payment and regular follow up on payments.

  • . Provide regular updates on local purchase to the requestor;

  • . Collect samples for quality and specification conformity when necessary before issuing purchase order.

  • . Ensure timely and accurate entry of all local procurement information into Procurement Tracking Sheet on daily basis and submit to National Manager Procurement on 05th of each subsequent month.

  • Maintain set of complete procurement documents for each purchase which must include Purchase Requisition purchase order comparative analysis form invoice payment request Delivery Notes and Good Received notes.

  • Carry out any additional tasks assigned by his/her line manager.


Submission Guideline

Qualified applicants who are exactly suitable with above criteria are requested to send their Applications + CVs and clearly mention the job title and vacancy number in the subject line: (( Procurement Officer / NPO- (Admin-02)) otherwise their application will not be considered. 

Note:The recruitment stages will start before the deadline of position follow up of recruitment process is not appreciated or will cause to disqualify the application

Email: [email protected]
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