Operation Officer

Vacancy Number:KVID20180929-59053
Title: Operation Officer
Category:Management
Duration:1 Year(s) Extension Possibility: Yes Contract Type: Contractor
Exp.:2018-09-29-(4 Days From now)
Jobs no:1
Salary:According to NTA Salary Scale
Gender:Male/Female

Location

Organization:Ministry of Public Works (MoPW) Trans Hindukush Road Connectivity Project (THRCP) |About Ministry of Public Works (MoPW) Trans Hindukush Road Connectivity Project (THRCP)
City:Kabul
Country:AF

Qualification

Education:Bachelor’s Degree in Business Administration Public Administration and Social Science law
Work Experience:4 Year(s) Of Relevant Experience (NTA) Years
Qualification:

Job Requirements:

Education

  • Bachelor’s Degree in Business Administration Public Administration and Social Science law or relevant field required.
  • Secondary Diploma plus 2 years of additional relevant work experience will be considered in lieu.

Work Experience

  • Minimum 4 years of relevant experience in providing Administrative Services or 7 years working experience.
  • Experience gained with the United Nations or any of its agencies partners and affiliate highly desirable;
  • Familiarity with WB funded project an asset;
  • Previous experience in providing operation support and administration in UN and NGO is highly desirable.

Required Documents:

  • Copy of verified Bachelor Degree by Ministry of Higher Education
  • Copy of verified Master degree by Ministry of Higher Education
  • Copy of verified Afghan ID Card (Tazkera)
  • Copy of verified last Posting Contract
  • Certificate’s and Appreciation Letter’s

Skills:

  • Demonstrates attention to detail good organizational and planning skills.
  • Excellent interpersonal communication skills.
  • Integrity and professionalism in performing routine and core functions.
  • Experience in the usage of computers and office software packages (MS Office).
  • Excellent communication and team-building skills.
  • Ability to work long hours and under pressure in a stressful and multi-cultural environment.
  • Values equality with respect to gender race nationality and culture.

 

Duties & Responsibilities

Purpose



Under overall supervision of the Head of Operation the Operation Officer provides effective and efficient administrative support to THRCP Management. Meanwhile he/she is responsible to note the recommendations given by World Bank and ministry in order to support every section to take corrective actions and prepare an applicable action plan.



Duties & Responsibilities




  • Advice Head of Procurement and Operation to liaise with Implementation Consultant (IC) to conduct analysis of business processes for HR Procurement Security Logistics and Asset Management and make recommendations for improvement.

  • Provide advice to Head of Procurement and Operation and support sections such as; logistic HR Goods procurement archive and finance.

  • Advice Head of Procurement and Operation to regularly liaise with the Implementation Consultant (IC) Admin/Finance and Department Heads in implementing process improvement recommendations given by World Bank and Ministry.

  • Implementation of HR Manual for THRCP and ensure timely accomplishment of HR-related matters concerning recruitment and selection travel administration conduct and discipline procedures and separation of project personnel as per MPW-HR Manual.

  • Reporting to Project parties on achievement and progress in relation to HR manual’s implementation.

  • Provide advice strategic human resource management to project management and ministry.

  • Monitor and ensure that counterparts are in right track of capacity building and provide recommendations to management for required trainings.

  • Provide analytical reports to project management on required workshop and training.

  • Undertake a review of MPW Asset Management and Requirements and provide inputs during Asset Management Application to logistic section.

  • Monitoring transportation services and analyze region’s need for vehicles through dispatch and logistic section.  

  • In consultation with Head of Procurement and Operation and Executive Director of the THRCP prepare draft proposal to Ministry and other project stakeholders.

  • Review administrative forms (Travel Authorization DSA Travel Expenditure Leave Requests … etc) for THRCP staffs.

  • Provide advice to ministry staff on administration finance and procurement rules of Government and World Bank to avoid any confusion by ministry’s audit

  • Perform any other task assigned by the management of the project



A. Monitoring and Progress Controls




  • Effective operation support are provided to THRCP management

  • Provide effective recommendation on improvement of current system or development of operational manuals.

  • Staffs are knowledgeable about administration and finance rules and regulations.

  • Finance Member clearly demonstrates and increase in skills and knowledge in regards to administration and finance procedures and processes.

  • Ad-hoc meetings with Executive Director regarding progress of works.



B. Final Product




  • Effective and efficient administration HR and financial support to the THRCP - MPW.



 


Submission Guideline

Qualified candidate may submit their application including a letter of interest complete Curriculum Vitae to [email protected] : Kindly indicate the vacancy number(VA – AFG/THRCP - MOPW 037/2018) and the post title (Operation Officer) in the subject line when applying by email.


Additional Considerations
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.

Email:[email protected]
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