Excellent knowledge of Afghanistan Procurement Law and Ministry of Finance.
Afghanistan Procurement Rules of Procedure for Public Procurement Procurement Policy Unit (PPU).
Competency in use of MS Excel MS word and internet.
Oral and written fluency in English and Dari; Pashtu and Uzbek desirable.
Knowledge of TAMIS Pro will be preferred.
Knowledge of USAID and DAI procurement policies is an advantage.
Duties & Responsibilities
The Procurement Assistant will provide administrative support to the procurement department both in operations and grants procurements under the direct supervision of Senior Grants Procurement Officer. The Procurement Assistant will be responsible for the following detailed tasks but not limited to:
Objectives and Duties:
Assist in updating and maintaining procurement files in hard copies on P drive (on the project server) and in the project’s adminstrative database TAMIS.
Close out Blanket Purchase Agreements (BPAs) and Purchase Orders (POs).
POs and BPAs as per DIA policies.
Follow up update and close out files based on findings of the compliance unit in hard copy P drive and in TAMIS for procurements $501 - $3 500.
Follow up and update the files based on findings of the compliance unit in hard copy P drive and TAMIS for procurements over $3 500.
Assist procurement team in scanning procurement files for uploading in TAMIS while creating procurement agreements like POs and BPAs..
Properly label and maintain a tracker for hard copy files both for BPAs and POs.
Track release orders under BPAs to make sure that the BPA ceiling is not exceeded.
Prepare GDRs and secure the signatures of staff involved in the procurement.
Translate invoices process invoices and submit to finance department for payment.
Keep a tracker of the payments submitted to finance department.
Screen vendors as per USAID policies.
Carry out other procurement functions as required.
To apply: Please send your updated CV & Cover letter to the below mentioned email address and include Procurement Assistant in the subject line of your application.
Application without subject line will not be considered.