Procurement Assistant

Vacancy Number:46/18
Title: Procurement Assistant
Duration:one year possiblity of extension
Exp.: 2018-11-10-(5 Months Ago)
Jobs no:1
Salary:based on organization salry range


Organization: Marie Stopes International Afghanistan | About Marie Stopes International Afghanistan
City: Kabul
Country: AF


Education:• Advanced degree in Business Administration
Work Experience:• 3- 5 Proven experience in related field Years

·         Advanced degree in Business Administration


Duties & Responsibilities



Process of approved PRs Received from Departments after check and sign of supervisor.

Bid Evaluation of provinces suppliers.

Provide Assistance in Warehousing of vehicles lubricants Head Office cleaning material stationery and other non-medical equipment’s.

Provide assistance in timely preparation of procurement plan orders Bid forms for verbal quotations.

Develop Pre-qualifications RFQs RFPs Bid and Tender Documents according to the MSI A procurement policies/guidelines.

Prepare Purchase Orders

Develop a check list and schedule to monitor suppliers are in compliance with the specifications quantities prices and other terms mentioned in the Purchase Order

Liaise with MSIA concerned technical staff for inspection of delivered equipment/supplies to ensure quality control specification conformity volume assessment monitoring and verification of deliveries.

Keep an update log for all procurement activities and ensure that all the documentation has been appropriately filed and in process.

Ensure timely submission of all invoices with all supporting documents to Finance Department and follow up the payment and outstanding invoices

 Update fixed assets list and reconcile with Fixed Assets Register with Finance Department and ensure physical verification and tagging of all capital assets in line with MSI A policy and donor requirement in collaboration of Finance Department.

 Inventory management of all kind of expandable and non-expandable items including printing stationery and other office and IT supplies.

13.     Conduct Building repairing and maintenance by logisticians

14.     Making the lost and damage report

15.     Carry out any other procurement related task assigned by supervisor

Submission Guideline

Qualified candidates can submit their CVs to below email address.

your email ID must contain the position name and VA number otherwise your CV will not be consider.


Email: [email protected]