Procurement Officer
Vacancy Number:KVID20170223-35995
Title: Procurement Officer
Category:Supply Chain
Duration:30 September, 2017, with possible extension
Exp.:2017-02-23-(4 Months Ago)
Jobs no:1
Gender:Male/Female
Location
Organization:IRC (International Rescue Committee) |About IRC (International Rescue Committee)
City:Kabul
Country:AF
Qualification
Education:Bachelor degree, masters will be preferred
Work Experience:3-5 Years
Qualification:
  • Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous).
  • Familiarity with major donor and local regulations / laws advantageous.
  • Three years work experience in procurement, at least one year in a supervisory capacity.
  • Holder of a valid driving license
  • Ability to plan, prioritize, coordinate and perform multiple tasks simultaneously
  • Ability to work under pressure and to meet deadlines
  • Competent in spoken and written English
  • Good mathematical skills.
  • Competent use of PC especially spreadsheets.
  • Willingness to put in extra hours in emergencies
  • Willingness to travel to the field
  • Systems oriented individual
  • Good team player

Personal Characteristics:

  • Strong sense of personal integrity.
  • Attention to detail.
  • Strong supervisory skills.
  • Ability to multi-task.
  • Team spirit and problem solving abilities.

 

Duties & Responsibilities
  • The implementation and / or maintenance of standard IRC procurement policies and procedures.

  • Ensuring that procurement is carried out in accordance to IRC and donor-specific polices.

  • Attend all the procurement committee meetings.

  • Coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.

  • Ensuring that a transparent and responsive procurement process is implemented and maintained.

  • Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.

  • Ensuring that all Supplies, services and equipments required are delivered in time.

  • Establishment and maintenance of ethical, professional working relationships with suppliers.

  • Maintain supplier information for regularly purchased items, and be informed of current local market conditions.

  • Support and provide the appropriate trainings for procurement and program staff as required.

  • Prepare payments request and get approval and check with finance to make sure the payment is processed on time .

  • Advise the Supply Chain Manager of procurement-specific issues or improvements.

  • Maintain and recording of filling system both hard/soft copy.

  • Analyse Purchase Request Tracking in order to ensure that all procurement is carried out efficiently and in a timely manner.

  • Prepare Finance-related reports such as Cash Projections and BvAs.

  • Responsible for Due Diligence checks (supplier references, site visits, historical data, anti-terrorism compliance) for Authorized Suppliers and Contracted Suppliers.

  • Manage Contracted and Authorized Suppliers in terms of quality, delivery time, value for money, etc.

  • Conduct regular market surveys in key procurement categories to ensure that IRC is receiving best value for money.

  • Prepare Requests for Proposal and manage contract/tender processes.

  • Any other duties or tasked delegated by Supply Chain Manager.

Expected Deliverables:



  • Provide on-time, standard monthly reports to the Supply Chain Coordinator.

  • Generate and / or maintain an IRC Pre-qualified Vendor database.

  • Generate and / or maintain comprehensive price list for goods, services and equipments purchased by IRC

  • Produce routine cash / payment projections for Supply Chain Manager and Finance.

  • Submit monthly list of commitments to Supply Chain Manager and Finance

  • Produce routine purchase status reports for Supply Chain Manager, Programs and Finance.

  • Maintain the IRC Purchase Request Tracking & Metrics system and submit routine reports to the Supply Chain Manager and IRC New York.

Submission Guideline

Note: The Subject line of your email must indicate the exact vacancy number and job title. Interested candidates are requested to send their applications along with copies of their CVs (NOT Educational and Work Certificates), to the attention of Human Resources Department to the following address or email us on ([email protected]). Short listed candidates will be directly contacted for written test and after that for interview. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office – Kabul House 34, Street No.4 Taimani District 10, Close to Haji Mohammad Dad Mosque . 

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