program Assistant

Vacancy Number:MCA144-18
Title: program Assistant
Duration:One year
Exp.: 2018-11-18-(5 Months Ago)
Jobs no:1
Salary:As per MCA Salary Scale


Organization: Mercy Corps | About Mercy Corps
City: Kandahar
Country: AF


Education:Bachelor degree in related field
Work Experience:2 Years

Must be able to work independently and show initiative; two years’ experience in related position; Report writing; ability to make recommendations for improvement; strong computer skills (MS Office) filing system and organizational skills; excellent spoken and written English; willingness to travel throughout the project areas in target Province and Districts.


Duties & Responsibilities

With funding from EC (Europium Commission) Mercy Corps intends to support youth potential migrants and job seekers from IDP returnee and host communities to develop enhanced market driven skills and knowledge for improved employability income generation and resilience. The programme is scheduled to be implemented in Parwan Helmand and Kandahar in close coordination with the Ministry of Labour Social Affairs the Martyred and Disabled (MoLSAMD).


The Program Assistant reporting to the VTC Coordinator is responsible for all recruited teachers guards and cleaners for VTCs monthly salary payroll keep record of enrolled students from the technical vocational education centers who have achieved or are studying standard 12. The role involves working closely with (VTC aftercare female schools and male school’s coordinators) to collect enrolled (IDP Returnee & Host community) students for the program and monitoring and mentoring those students throughout their courses in tracking sheet. The assistant will record all relevant details for each semester and will monitor progress and attainment levels throughout the 6 & 3 months’ period as well as assisting the supervisor and team members by providing monthly program progress report collect data from each coordinator as well as any further needs that are identified.


  • Assist the supervisor in planning and writing of progress reports for program;

  • Provide written and oral translation and report writing for program staff as necessary;

  • Monitor program activity to provide weekly overviews to the supervisor on progress challenges and suggestions;

  • Data-entry of program and VTC information as assigned. Develop charts reports and data-bases as required by supervisor;

  • Track project development throughout the target area;

  • Assist program staff in coordinating logistics and project activities;

  • Promote and adhere to the principles and objectives of the Program and Mercy Corps;

  • Maintain monitor and measure project implementation data entry. Keeping Program Officer informed at all times. Track project impact standards and operational compliance;

  • Coordinate with MEL and Data Entry staff identify program needs and develop implement and maintain VTCs student record. Participate in meetings as assigned;

  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission;

  • Making new Attendances sheets of beneficiaries and update that at the beginning of each month for all VTCs based on last month attendance sheet;

  • Raising new bill of quantities for upcoming semesters;

  • Raising new PIs for upcoming semesters;

  • Assist supervisor on completing of completion reports for each PI;

  • Updating all beneficiaries’ databases to show their state (IDP Returnee local able disable present & absent and fee based on monthly);

  • Arrange store list which the items come in and out from the store;

  • Design & prepare certificates for successful students who graduate through vocational training courses;

  • Prepare Martials for REC training on time and keep coordination with accountable;

  • Recording Pre-test and Post-test results of trainees in soft and hard;

  • Arranging all supporting hard documents for program based on Mercy Corps Programs Compliance Checklist;

  • Other duties as assigned

Submission Guideline


While sending your CV & Cover letter please mention the vacancy number and position in the subject line application received after the closing date and without subject line will not be given consideration. Please include three references from you previous and current supervisors in your CV and make sure that their official email addresses are mentioned in the reference information. 

Only short listed candidates whose application responds to the above criteria will be contacted for interview. Interested candidates should submit their Application To: Mercy Corps Office: Qala e Fatullah Street # 05 House # 1010 Kabul Afghanistan or Email to: [email protected] 

Email: [email protected]