Project Manager

Vacancy Number:VA/2019/B5101/18221
Title: Project Manager
Duration:Ongoing ICA – ‘Open-ended subject to organizational requirements availability of funds and satisfactory performance
Exp.: 2019-07-17-(3 Days From now)
Jobs no:1


Organization: UNOPS | About UNOPS
City: Kabul
Country: AF


Education:Advanced University Degree in Project Management Business Administration International Relations
Work Experience:7 Years

A.  Education

Advanced University Degree in Project Management Business Administration International Relations Political/Security/Development Studies or other relevant discipline.

University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience  in Project Management Business Administration International Relations Political/Security/Development Studies or other relevant discipline may be accepted in lieu of the advance university degree

PRINCE2 Foundation – Preferred.

A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.                                                                                          

B. Work Experience

Seven years of progressive experience in project development and management with focus on monitoring reporting development and coordination in either public or private sector organizations required.

Experience managing projects in a complex humanitarian or post conflict environment required.

Experience working with call or contact centres highly regarded.

Strong knowledge of protection principles required.

Experience working with UN agencies and/or other multilateral development institutions an asset.

Knowledge of the role of the United Nations Agencies Funds and Programmes in the humanitarian and development space required.

Excellent interpersonal communication and networking skills with fluency in English.

Proven leadership qualities problem solving and negotiation skills.

Duties & Responsibilities

Responding to one of the most complex humanitarian crises in the world the Afghanistan Inter-Agency Information Centre (AIAIC) is an inter-agency two-way communication and accountability mechanism that responds to the information and communication needs of affected populations in Afghanistan and allows affected populations to shape their own relief and recovery. Based in Kabul and functioning as a toll-free humanitarian helpline the AIAIC is a link to the partnership between those who wish to assist and those who need assistance and is accountable to both constituencies.

Supported by the Humanitarian Country Team with initial funding from the United Nations High Commissioner for Refugees (UNHCR) and the World Food Programme (WFP) the AIAIC’s primary objective is to promote two-way communication between affected populations to:

                                 i.            Empower communities through the provision of accessible and timely information on how to access humanitarian services and resources required to improve their situation

                               ii.            Help ensure efficient and effective coordination of humanitarian actors operating in Afghanistan by collecting and circulating information about the urgent needs and priorities of affected populations

                             iii.            Support an environment of transparency and accountability by:

a.           Establishing an easy-to-access and safe mechanism through which affected populations can lodge feedback and complaints

b.           Channelling feedback and complaints to humanitarian actors to influence humanitarian programming and shape quality advocacy

1. General Background

The Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors partners and beneficiaries.  They are expected to meet and exceed the organizations performance and delivery goals. The Project Manager will perform the following duties with transparency and integrity and in adherence to the humanitarian standards as provided by the Active Learning Network for Accountability and Performance (ALNAP) the Inter-Agency Standing Committee (IASC) and the Sphere Handbook.

2. Purpose and Scope of Assignment

The project manager is responsible to produce/read the project initiation documents (PID) Legal Agreement and have a thorough understanding of the terms conditions and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and the client. Success of the Project(s) and hence Project Manager will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities.  The duties and responsibilities of the Project Manager Level 3 are similar to that of the Project Manager Level 4 with the difference in grades being determined by the project(s) level complexity and level of responsibility of the specific position. A project manager at this level would normally be responsible for one or more UNOPS Level 3 project. A project manager at this level would likely be expected to manage one or more complex and risky projects. The project(s) would rely on a number of external suppliers for its successful delivery and would be working with firm deadlines. The project manager is responsible for all aspects of the project life cycle. S/he must be able to apply  independently the below duties and responsibilities of the project success criteria:

Stakeholder Management:

Establish solid working relationship with the project board (Executive Senior Users and Senior Suppliers) client and key stakeholders

Manage communications and ensure stakeholders are aware of project activities progress exceptions and are in a position to accept handover products

Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)

Manage the information flows between the Project Board/OC Director and the project(s)

Delivery and Performance:

Develop and maintain project plans

Implement approved project plans (including the establishment of milestones) within tolerances set by the project board

Embed sustainability dimensions including social and gender inclusion environmental and economic aspects into project life cycle.

Manage the production of the required products taking responsibility for overall progress and use of resources and initiating corrective action where necessary

Liaise with any external suppliers or account managers

Authorize Work Packages

Advise the Project Board and OC Manager of any deviations from the plan

Identify and manage risks so that maximum benefit to client and stakeholders is achieved

Manage and review product quality and ensure products are accepted

Monitor and evaluate performance of service providers

Identify and report potential business opportunities for UNOPS to supervisor

Identify and report threats to UNOPS internal business case to supervisor

Demonstrate technical leadership including the procurement of appropriate sustainable technological solutions and the development of standard operating procedures in line with international data protection and confidentiality principles

Lead on the development of flexible information management structures and project implementation that adhere to protection principles and allow for the rapid or slow-onset evolution of the humanitarian situation and include quality assurance measures

Implement an extensive and effective countrywide multi-media multi-platform inclusive visibility campaign to raise awareness of the AIAC among affected populations as well as humanitarian actors

Liaise with high-level- and national-level coordination bodies including Government and the Humanitarian Country Team.

Support project fund-raising efforts

Lead on the recruitment and the performance management of international and national consultants and personnel

Lead the documentation of better practices and success stories better practices data protection policies.

Support the Afghanistan Community Engagement Working Group


Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)

Prepare/adapt the following plans for approval by the Project Board:  I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions

Prepare the following reports:

                                 i.            Highlight Reports

                               ii.            End Stage Reports

                             iii.            Operational Closure Checklist

                             iv.            End Project Report

                               v.            Handover Report

Maintain the following: i. Electronic Blue File; ii. Procurement HR and Finance files as required by those practices as per OD12.

Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).

Manage budgets cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

Understand and manage UNOPS overheads allocable charges and related corporate charges as they apply to the project

Understand the unique structures of the UN and budget appropriately for personnel

Manage and remain accountable for expenditures against the budget (based on accurate financial reports)

Where the Project Manager has no delegation as a committing officer s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

Knowledge Management:

Participate in the relevant Communities of Practice

Actively interact with other PMs and the PM community to share case studies lessons learned and best practice on the Knowledge System.

Provide feedback to Practice Leads on policy supporting guidance with an aim towards continuous improvement of UNOPS policies

Complete lessons learned as per reporting format

Incorporate lessons learned from others as per planning format

Personnel Management: if applicable

Lead and motivate the project management team

Ensure that behavioural expectations of team members are established

Ensure that performance reviews are conducted

Identify outstanding staff and bring them to the attention of the OC Director

Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)

Select recruit and train team as required by project plans

Perform the Team Manager role unless appointed to another person(s)

Perform Project Support role unless appointed to another person or corporate/programme function

Ensure safety and security for all personnel and comply with UNDSS standards

Core Values and Principles:

Understand and respect UNOPS sustainability principles

                                I.            Look for ways to embed UNOPS sustainability principles in day to day project management

                              II.            Seek opportunities to champion gender equality at work place

                            III.            Champion and communicate project’s sustainability aspects with key stakeholders

Understand and Respect National ownership and capacity

                                 i.            Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans

                               ii.            Seek opportunities to recruit qualified local staff

                             iii.            Look for ways to build capacity of local counterparts

Partnerships and Coordination

                                 i.            Understand the UN Development Assistance Framework (UNDAF) and UNOPS the project’s place in the UN system

                               ii.            Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations governments and non-governmental organizations or other relevant partners

Accountability for results and the use of resources

                                 i.            The project management processes are designed to deliver maximum accountability transparency and results. If a project or processes is not in line with this it is the responsibility of the PM to raise the issue to a supervisor


                                 i.            Contribute to innovation and the adaptation of best practice standards of sustainability and quality.

Submission Guideline