Receptionist (Admin Assistant)

Vacancy Number:KVID20180719-56133
Title: Receptionist (Admin Assistant)
Category:Other
Duration:
Exp.:2018-07-19-(3 Months Ago)
Jobs no:1
Salary:
Gender:Male/Female

Location

Organization:Save the Children |About Save the Children
City:Kabul
Country:AF

Qualification

Education:• Bachelor degree in Business Administration Public Administration or Social Studies.
Work Experience:2 related experience Years
Qualification:

QUALIFICATIONS:

 

         Bachelor degree in Business Administration Public Administration or Social Studies.
         Having good commands in oral and written English Dari and Pashto.

EXPERIENCE:

         Having minimum two years working experience in the field of administration or receptionist with International Organization.

 

SKILLS:

         Ability to work in team and individual.
         Prioritizing and scheduling workload to ensure completion when faced with deadlines.
         Establishing and maintaining effective working relationships with those contacted in the course of work including government official regional offices and other staffs.
         Following written and oral instruction with minimum supervision.
         Exercising independent judgment wisdom common sense and initiative.
         Thoroughly carrying out Save the Children International’s policies and practices.

Desirable

 

         Principles and practices of public administration and organization applicable to a local agency.
         Capability of using modern office methods practices procedures and equipment.
         Utilizing computer software (Ms. Office). 
         Well commend on local languages (Dari & Pashto) as well as English.

Additional job responsibilities

 

The duties and responsibilities set out above are not exhaustive and the post holder may be required to carry out additional duties from time to time which are reasonable in relation to their level of skills and experience.

 

In the event of a significant humanitarian emergency the post-holder will be expected to work outside their normal job description; vary their working hours; and occasionally work from a different location should the need arise.

 

Equal Opportunities

The post holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

 

Health &Safety and Security

The post holder is required to carry out their duties in accordance with SCI Health and Safety policies and procedures and our Global Security policy and procedures.

 

Compliance policies: Child Safeguarding and Code of Conduct; Anti-Bribery and Fraud

The post holder is required to comply with these key policies and other organisational policies and procedures at all times.

 

Duties & Responsibilities

Key Accountabilities



 



·         Receive incoming calls/mail/packages/deliver messages/mail/packages in office and distribute the same to relevant office.



·         Operating telephone switch board.



·         Greeting visitors and following security procedures.



·         Maintaining staff Mobile Phone logbook and ensure personal expenses reimbursement.



·         Keep reception area neat and professional in appearance.



·         Checking AF – country office email account and forward emails to concerned staff.



·         Follow-up with weekly whereabouts of International Staff.



·         Tracking and recording of correspondences.



·         Updating staff contact list (Phone# E-mail ID and etc. on monthly bases.



         Any other tasks assigned by line manager.



 



BEHAVIOURS (Values in Practice)



 



Accountability:



 



·         Holds self-accountable for making decisions managing resources efficiently achieving results together with children and role modelling Save the Children values;



Ambition:



 



·         Sets ambitious and challenging goals for self and team takes responsibility for own personal development and encourages team to do the same;



·         Widely shares personal vision for Save the Children engages and motivates others;



·         Future oriented thinks strategically and on a global scale.



 



Collaboration:



 



·         Builds and maintains effective relationships with own team colleagues at both national and regional level members donors and partners;



·         Values diversity sees it as a source of competitive strength;



·         Approachable good listener easy to talk to.



 



Creativity:



·         Develops and encourages new and innovative solutions;



·         Willing to take disciplined risks.



 



Integrity:



·         Honest encourages openness and transparency;



·         Always acts in the best interests of children.



 


Submission Guideline

Qualified candidates may send their Application including
   * Letter of Interest
   ​* Update CV
   * SCI application form (below link)
   http://www.acbar.org/upload/1504680139535.docx
 
  All applications should be sent to the email address: [email protected]
   SCI will not consider any applications received without SCI Application form and VA Number Post Title (Reception VA# 18-111) Subject line and after the closing date.
    Save the Children International Provide an equal employment opportunity.
   Interested applicants must fill above SCI application form or your application will not be considered.
 
  * We need to keep children safe so our selection process which includes rigorous background checks reflects our commitment to the protection of children from abuse.

 

Email:[email protected]
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