Regional Admin/Logistics Assistant (Herat)

Vacancy Number:CRD0035/20
Title: Regional Admin/Logistics Assistant (Herat)
Category:Admin-Clerical
Duration:Till end of December 2020 (extendable)
Exp.: 2020-10-06-(2 Weeks From now)
Jobs no:1
Salary:NTA Salary Scale Grade F
Gender:Male/Female

Location

Organization: Cordaid | About Cordaid
City: Herat
Country: AF

Qualification

Education:Bachelors Degree in Business Administration management or relevant fields.
Work Experience:Minimum 2 of progressive experience in Logis Years
Qualification:

Education/Experience/Language requirements




  • Bachelors Degree in Business Administration management or relevant fields.

  • Minimum 2 years of progressive experience in Logistics and administration field.

  • Fluency in English Dari /Pashtu written and spoken with Good communication skills.

  • Strong interpersonal and communication skills and capacity.

  • Ability to take initiatives and pursue work proactively without being intensively supervised

  • Computer knowledge at an operational level uses Ms. Office standard software

  • Having IT skill is an asset


Duties & Responsibilities

Background Information - Job-specific



Administration:




  • Proper Maintenance of Cordaid Office and Guest House

  • Ensure that records maintained and or managed for the fixed assets and other inventories

  • Facilitate and coordinate with the colleagues visitors guests in organizing and or conducting of any meetings appointments seminars and or workshops in and or outside of the Office

  • Providing routine administrative support

  • Maintain an accurate and complete filing system for project and Office documents and correspondence

  • Provide direct support to the Operation sections on a routine basis with management oversight of the DevCO Project as well as other administrative activities

  • Assist with routine follow-up action on support issues including Regional HR Finance Procurement and Logistics as required.



Logistic/Fleet:




  • Ensure drivers are recording correctly their daily / weekly trip reports

  • Ensure all fuel consumption is monitored.

  • Facilitate and supervise the transportation arrangements for the Office

  • Assesses and organizes logistics in terms of transport requirements receipt handling storage and distribution of relief items and establishes



Asset Management:




  • Ensure assets are entered into asset list/database.

  • Ensure all assets are labelled and asset movement is recorded in asset list

  • Ensure all inventory items are labelled and movement is recorded in inventory list



Others




  • Ensure consistent coordination as delegated by Line Manager on Logistics and Admin support.

  • Prepare and keep all kinds of logistical and or administrative forms templates and documents for liquidations recordings and filing

  • Provide the request lists of stationary refreshments and other needed items on monthly basis for further actions.

  • Store and distribute the stationary items refreshments and or other office needed items on properly and timely manner.

  • Report all Logistic and Administrative constraints / issues to Line Manager.

  • Plan stock for efficiency in both operations and capacity.

  • Support to establish a detailed procurement program plan to determine appropriate specifications of required items according to established

  • Assist in ICT related works

  • Any other assignment that can reasonably be asked by line manager.


Submission Guideline

  • Please note that the closing date is midnight Kabul time.
  • Applications should include a motivation letter and an extensive CV in English including the contact details of at least three professional references in one PDF file.
  • Please write the job title on the subject line of your email.
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
Email: [email protected]
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