Regional Administrative and Finance Assistant

Vacancy Number:KVID20180929-59056
Title: Regional Administrative and Finance Assistant
Category:Accounting & Finance
Duration:1 Year(s) Extension Possibility: Yes Contract Type: Contractor
Exp.:2018-09-29-(2 Months Ago)
Jobs no:1
Salary:According to NTA Salary Scale
Gender:Male/Female

Location

Organization:Ministry of Public Works (MoPW) Trans Hindukush Road Connectivity Project (THRCP) |About Ministry of Public Works (MoPW) Trans Hindukush Road Connectivity Project (THRCP)
City:Bamyan
Country:AF

Qualification

Education:• Bachelor degree in Business Administration Public Administration Finance
Work Experience:3 Year(s) Of Relevant Experience (NTA) Years
Qualification:

Job Requirements:

 Education

  • High School Graduation (12 years) or Certificate in Business Administration Management Finance Procurement Logistics Management or another relevant field.
  • Bachelor degree in Business Administration Public Administration Finance or relevant field is highly desirable.

Work Experience

  • At least 3 years work experience in administration logistics Finance or operations.
  • Previous UN experience and knowledge of Administration rules and regulations is highly desirable.
  • Experience working with Government of Afghanistan Ministries is highly desirable.

Required Documents:

  • Copy of verified Bachelor Degree by Ministry of Higher Education
  • Copy of verified Master degree by Ministry of Higher Education
  • Copy of verified Afghan ID Card (Tazkera)
  • Copy of verified last Posting Contract
  • Certificate’s and Appreciation Letter’s

Skills:

  • Excellent working knowledge of English both written and verbal. Fluent in Dari/Pashto.
  • Previous experience of working in a system review/development for the project or office.
  • Microsoft Access or Financial software certification is desirable.
  • Excellent working knowledge of MS Office applications (Word Excel MS Project) email/internet.
  • Knowledge of project monitoring and management would be an asset.
  • Strong attention to detail.
  • Good communication (verbal and written) and strong interpersonal skills and ability to work in a team.
  • Be able to work in a challenging and demanding environment.
  • Be able to work in a multi-cultural environment

 

Duties & Responsibilities

Job Summary



Under the overall supervision and guidance of the Senior Regional Engineer the Administration and Finance Assistant is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. He/she is responsible to manage the administrative and financial affairs of the office and provide efficient support to the Senior Regional Engineer.



Duties and Responsibilities



Specific responsibilities and duties include but are not limited to;



Finance




  • Under the supervision of the Senior Regional Engineer responsible for the Financial management and reporting of the regional office including the preparation of monthly expense report for works and non-works expenditure.

  • Prepare finance vouchers and disburse payments based on authorized expenditures as per rules and regulations. Maintain accurate record of petty cash expenditure.

  • Responsible for the preparation and disbursement of the monthly payroll and staff salaries.

  • Prepare the monthly payroll for THRCP PMT - Training Allowance staff in coordination with the HR Unit.

  • Ensuring issuance of invoices to THRCP/MOPW and implementing cost-sharing agreement.



Administration/Logistics




  • Responsible for managing HR administrative process and files ensuring adherence to THRCP rules and regulations and complete HR personnel file documentation is maintained.

  • Responsible to register incoming and outgoing correspondence for the Regional Office and distribute accordingly.

  • Review and process administrative forms (Travel Authorization M9 DSA M13 Travel Expenditure Leave Requests etc) for staffs and obtain authorization from Senior Regional Engineer.

  • Monitor the daily attendance registration of MOPW/THRCP staff.

  • Manage and supervise support staff; Drivers cleaners guards including identifying training needs and performing regular performance evaluations.



Logistics/Security




  • Coordinate with Central IT and Logistics Office to ensure operational IT and communication systems are available and operational in the regional office.

  • Manage and coordinate office maintenance and supplies including the procurement of non-works items when required.

  • Coordinate with Central Procurement Office as required and needed in relation to service contracts and procurement of items.

  • Manage transportation section including monitoring vehicle log books fuel usage and vehicle maintenance.

  • Responsible for updating and periodically checking the physically inventory of assets located at the regional office coordinating with the Central Logistics office when required.

  • Ensure adherence to THRCP Security rules and regulations by drivers guards and other staff.

  • Closely liaise with Security focal point and radio operations ensuring operational communication equipment’s.



Other




  • Provide advice to other staff on administration and finance rules and regulations.

  • Make recommendations to Senior Regional Engineer for improvements in relation to office management and in developing robust internal controls.

  • Perform any other duties as requested by Senior Management.



3. Monitoring and Progress Controls




  • Accurate and on-time monthly financial reporting to the Senior Regional Engineer.

  • Effective management of transportation and logistical procedures and system.

  • Effective and efficient support to the Senior Regional Engineer.

  • Ad-hoc meetings with Senior Regional Engineer regarding progress of works.



4. Final Product




  • Effective and efficient coordination and management of administrative financial and operational issues in the regional office.



 


Submission Guideline

Qualified candidate may submit their application including a letter of interest complete Curriculum Vitae to [email protected] : Kindly indicate the vacancy number (VA – AFG/THRCP - MOPW 038/2018) and the post title (Regional Administrative and Finance Assistant) in the subject line when applying by email.


Additional Considerations
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.

Email:[email protected]
در