Residence Manager

Vacancy Number:ORE-001
Title: Residence Manager
Category:Other Organization
Duration:Fixed term contract
Exp.: 2019-08-14-(1 Month From now)
Jobs no:1
Salary:According to Salary Scale
Gender:Male/Female

Location

Organization: U.S Embassy Deputy Chief of Mission | About U.S Embassy Deputy Chief of Mission
City: Kabul
Country: AF

Qualification

Education:Completion of High school is required.
Work Experience:Must have at least three ’ experience in the Years
Qualification:

Qualifications :

APPLICANTS MUST ADDRESS REQUIRED QUALIFICATIONS CRITERIA LISTED BELOW WITH SPECIFIC INFORMATION AND DOCUMENTATION SUPPORTING EACH ITEM. FOR EXAMPLE OFFICIAL TRANSCRIPTS EVIDENCING EDUCATIONAL REQUIREMENTS MUST BE ATTACHED TO THE ORIGINAL APPLICATION SUBMISSION. FAILURE TO DO SO MAY RESULT IN A DETERMINATION THAT THE APPLICANT IS NOT QUALIFIED.

1. Education:  Completion of High school is required.

2. Experience:  Must have at least three years’ experience in the hospitality management and/or event-planning field and be able to display experience in budget/financial management is required.

Applicants who fail to clearly demonstrate the above-mentioned experience in their applications will not be deemed qualified and will not be considered for the position.

3. Language:  Must have level four (fluent) in English and Level 3 (good working knowledge) in Dari. 

4. Knowledge:  Should be familiar with the administrative and financial requirements of running a high-level residence or restaurant including catering hotel or restaurant functions.

5. Abilities and Skills:  The individual must be capable of performing the stated functions under a variety of circumstances involving assisting in the lifting and/or moving of appliances and supplies (up to 30 pounds). Must lift buckets full of water gallon containers of cleaning materials off shelves (including overhead shelving). Material may be lifted from two to four feet and carried for up to twenty yards. Must be capable of placing and removing supplies and equipment from above-the-head shelving and other storage areas.

 


Duties & Responsibilities

Duties & Responsibilities :



Major duties and responsibilities:



Employee serves as the Residence Manager at the Deputy Chief of Mission’s Residence.  Responsibilities are as follows:



Official Residence Expense (ORE)

• Manage all household expenses; control and account for funds; do most of the non-food shopping for the Residence.

• In coordination with the DCM’s OMS prepare monthly ORE vouchers and review for accuracy before submitting for the DCM’s signature.



Representational events/funds

• Plan and coordinate representational events (working closely with the Protocol Assistants in relation to scheduling and guest lists) to include staffing furniture requirements menu preparation table/seating arrangements ordering and purchasing any needed items supervising deliveries supervising caterers or outside contractors and/or laborers and orchestration of event.

• Attend all official functions to oversee operations.

• Serve food and beverages at all official representational events.

• In coordination with the DCM’s OMS manage costs prepare representational vouchers documenting official events in coordination with the Financial Management Office (FMO) adhere to government regulations and budget for final signature by the DCM.

• Establish and maintain files of supporting documents relating to representational events/vouchers

Maintenance/Inventories of assets

• Prepare procurement requests for daily operational requirements of the Residence in coordination with FMO for final signature by the DCM.

• General household cleaning maintenance and laundry to include washing and ironing.

• Responsible for maintenance and management of all assets within the Residence including conducting inventories and ensuring that official and personal property of the residence is protected from loss and damage.

• Liaise with General Services Office (GSO) and FMO to arrange necessary maintenance repair etc.

• Responsible for accepting all expendable supplies as well as performing periodic inventories.



Other Duties

• Other duties as assigned.


Submission Guideline

Submission guidelines:  

Human Resources Office U.S. Embassy Kabul
Applications should be submitted through e-mail to this address: [email protected]  
Subject line must be: Residence Manager (ORE-001) or your application may not be considered.

APPLICANTS MUST ADDRESS REQUIRED QUALIFICATIONS CRITERIA LISTED BELOW WITH SPECIFIC INFORMATION AND DOCUMENTATION SUPPORTING EACH ITEM. FOR EXAMPLE OFFICIAL TRANSCRIPTS EVIDENCING EDUCATIONAL REQUIREMENTS MUST BE ATTACHED TO THE ORIGINAL APPLICATION SUBMISSION. FAILURE TO DO SO MAY RESULT IN A DETERMINATION THAT THE APPLICANT IS NOT QUALIFIED.

Email: [email protected]
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