Sr. Inventory Officer

Vacancy Number:KVID20180716-56090
Title: Sr. Inventory Officer
Category:Inventory
Duration:One Year with possibility of Extension
Exp.:2018-07-16-(3 Days Ago)
Jobs no:1
Salary:Based on NTA Salary Scale (Grade C Step 1-5)
Gender:Male/Female

Location

Organization:Conflict Mitigation Assistance for Civilians (COMAC) |About Conflict Mitigation Assistance for Civilians (COMAC)
City:Kabul
Country:AF

Qualification

Education:Bachelors degree
Work Experience:5 to 7 of relevant experience in procurement Years
Qualification:
  • Bachelor’s Degree with 5 years of experience or 7 years of relevant experience in procurement logistics and administration with experience on donor-funded programs required and previous experience on USAID-funded programs preferred.
  • Knowledge of procurement regulations required
  • Fluency in written and verbal English required. Strong writing skills also required.
  • Excellent computers skills particularly with MS- Office Package.

Skills/Competencies:

  • Ability to work well in a cross-cultural environment
  • Attention to detail
  • Proven organizational and administrative management skills
  • Time management and prioritization skills
  • Demonstrated ability to build relationships between work units and departments
  • Strong communication skills verbal and written; fluent written and spoken English Dari and Pashto.
  • Ability to develop policy and procedure guidelines
  • Ability to coach mentor delegate appropriately & provide departmental guidance to staff
  • Good adaptability and ability to work under extreme pressure
  • Proven leadership teambuilding & problem solving skills
  • Excellent critical thinking decision making and negotiation skills
  • High level of integrity independence and initiative
  • Strong customer service and ability to work quickly under deadlines

Duties & Responsibilities

The Sr. Inventory Officer will report directly to the Procurement/Logistic Manager. The Sr. Inventory Officer will provide support for COMAC activities through logistics and transportation. Specific job duties will include but not be limited to the following activities:



Essential Job Functions:




  • Responsible for logistics and facility management in Kabul office

  • Plan organize and execute logistics support activities such as maintenance planning repair analysis and test equipment recommendations.

  • Makes logistical arrangements for procurements including transportation delivery and inventory verification.

  • Take responsibility for movement of all goods and equipment including coordinate with other departments.

  • Ensures inventory management at his/her regional office duty station is compliant with applicable USAID rules and regulations and Blumont policy.

  • Responsible for facility management and maintenance in Kabul office including operations procurement for the office and guesthouse (as applicable) facility repairs logistics transportation and maintaining inventories and ensuring the smooth functioning of all COMAC facilities.

  • Ensure proper filing of documents

  • Promote and share ideas for technical improvement

  • Share monthly an accurate COMAC Asset list and Inventory report with the Procurement and Logistics Manager and reconcile with Finance Dept.

  • Implement all activities pertaining to Asset & Inventory Management in-line with Blumont-COMAC policies and procedures

  • Ensure purchased asset and inventory are entered into the asset or inventory Tracker before dispatching to requester 

  • Ensure all Support office assets are placed on the standard Blumont inventory template and that asset accountability forms are signed for all assets issued.

  • Insure to receive the water and electricity bill on time and Pay the cost to governments bank on time

  • Supervises support staff at the Kabul office including cleaners and Gardeners.

  • Maintain daily inventory tracking

  • Travel arrangements for COMAC staff

  • Arrange shipment of original document form Kabul to Jordon

  • Responsible for payment follow up of Travel and shipments.

  • Prepare and review timely Master Asset Inventory List.

  • Record new purchase asset and handover asset & property form other IPs in Master Inventory list

  • Managing the inventory dispositions Prepare consent (request) letter for USAID asset transfer to other organization

  • Assist to prepare Transfer Agreement and Act of Acceptance for dispassion of assets

  • Conduct periodically asset physical count verification

  • Find and investigate the discrepancies and report it.

  • Provides support new coming staff for IT equipment

  • Keep accurate track of issued IT equipment to COMAC staff ensure that confirmation sheet signed by both the receiver and the person issuing the asset

  • Maintain the staff personal file

  • Other duties as assigned by supervisor.


Submission Guideline

Interested Afghan National Candidates should submit their applications via e-mail indicating on the SUBJECT line the title Location and vacancy number of the position applied for to [email protected]

Your subject line applying for this position must be (Sr. Inventory Officer - COMAC 068) otherwise your application will not be considered.

Please note that applications received after the closing date will not be given consideration. Only short-listed candidates whose applications respond to the above criteria will be contacted for interview.

Email:[email protected]
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