Bachelor’s Degree- preferably in Business administration Project Management or social sciences.
At least 4 years’ experience in event management and coordination as well as research.
A committed team player and ability to work with culturally diverse groups of people.
Professional competence and specialist knowledge and understanding of theories concepts and approaches relevant to program management and administration management.
Excellent skills in networking information collection and analysis procedure with a view to recognizing potential threats and danger.
Experience in coordinating global training events. Detail orientation and advanced organizational skills
Advance Logistical and training management skills.
Planning & Organizing
Excellent planning and organizational skills including the production of policy and procedure papers supporting project operations in the country of operations. Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
English is the working languages of the Colombo Plan Secretariat.
For the post advertised fluency English i.e. oral and written proficiency is essential. Fluency in Dari and fluency in Pashtun is an advantage.
Duties & Responsibilities
Develop and administer all program coordination including research oversight and event management including developing a budget for activities travel and programs.
Develop study tour workbook for all participants.
Solve logistical and coordination issues as quickly as possible with minimum impact to participants of our implementing partners.
Handle questions and requests via phone and email related the study tour providing excellent service to our clients and target groups.
Create and maintain schedules across various locations and delivery formats.
Coordinate closely with Host country and organization on the program and events scheduled.
Consistently maintain accuracy of data in relation to all aspects of training coordination such as scheduling registrations rosters attendance and distribution of training materials including distribution of allowance.
Work to timescales and processes for event coordination and logistics ensuring quality and consistency of events developing plans and processes as required.
Report compile and distribute information internally and externally ensuring this is accurate complete and free from errors.
Fluency in English/Dari/Pashto written and verbal communication skills
Controlling all kind of payments for implementing partners participants on procurement process physical verification of their attendance all payment to the suppliers Hotels checking supporting documents for all payments and other operational activities (logistic admin procurement finance security)
Follow up compile and review supporting documents in relation to the study tour and the host country.
Consult & keep the director & other relevant CP officers informed of all program related logistical issues gaps constraints & progress policies and developments that have a direct or indirect bearing on the Colombo Plan and its activities under the Afghanistan Women Shelter Fund (AWSF) and Afghan Child Support Center Fund (ACSCF).
Coordinate and inform all GAP implementing partners about study tour program and invite them accordingly.
Handle all flights visas and other correspondences in relation to the study tour.
Secure the confidentiality of all interactions and records at all times;
Prepare all operational/Logistical activities and progress reports in accordance to project(s) requirements
Carry out other responsibilities assigned by supervisor.
This appointment will be for a short term of 7 months and dependent on the funding of donor agencies. Only short-listed candidates will be contacted for an interview. Telephone inquiries will result in the disqualification of your application.
Applications (CV and Cover letter with a recent passport size photograph) should be sent via email on or before April 30 2019 to [email protected]
The email title and CVs should clearly mention: Study Tour Coordinator-AWSF/ACSCF