Administrative assistant

شناسه پست:AFSO-09-2019
عنوان: Administrative assistant
دسته بندی:اداری و دفتری
مدت:One year
تاریخ ختم: 2019-12-20-(2 هفته مانده)
تعداد نفر:1
معاش:As per Organization salary scale
جنسیت:مرد یا زن

مکان

کارفرما: AFSO | درباره AFSO
شهر: کابل
کشور: AF

شرایط

تحصیلات:BA in Management or other administrative areas is required
تجربه کاری:At least one year relevant experience سال
شرایط:

  • BA in management or other administrative areas is required

  • At least one year experience in national NGOs

  • Fluency in English Language; written and speaking

  • Only male can apply


وظایف

The Administrative assistance will be working closely with the finance and admin officer providing support in various administrative functions. He is responsible for conducting overall administrative area. The following is a detailed description of duties and responsibilities of this position:




  • Handling office tasks such as filing generating reports and presentations setting up for meetings and reordering supplies.

  • Making travel arrangements such as booking flights cars and making hotel and restaurant reservations.

  • Screening phone calls and routing callers to the appropriate party.

  • Arranging meetings including identifying meetings place and ensuring that each participants are properly informed and have confirmed and keeping records of all official meetings and file in professional order

  • Greet and assist visitors to the office.

  • Maintain polite and professional communication via phone e-mail.

  • Handling of the project bank account with the close collaboration of finance and admin officer.

  • Managing Logistical and transport operations including personnel and materials.

  • Maintaining Administrative files.

  • Checking & Controlling of Inventory.

  • Preparing employees agreement ensuring daily follow up of staff attendance records for employees under AFSO’s Human Resources policy.

  • Provision accurate and proper Logistical information and reports to the line manager.

  • Compilation logistic requisition forms clearly and smoothly solve overall logistical issues.

  • Interpreting and administering HRM policies pertaining to the hiring and placement of employees

  • Employees Line Manager approve following Employees Monthly Reports and time sheets and ensuring that.

  • Ensuring proper Tax Obligation Payment to Economic Taxation Department and keep records of supportive documents.

  • Overall management of all staff personnel records

  • Prepare monthly payroll of all staff and update the personnel record with close coordination with Finance and admin Officer.

  • Fill record and maintain the leave balance of all staff.

  • Management of filling system (employment records correspondence meeting minutes etc.)


طریقه ارسال درخواستی

Qualified and interested afghan candidates should submit his cover letter and updated CV to the following email address: [email protected]  

The subject line of the email must be (admin assistant VA No: AFSO-09-2019).
Only short listed candidates will be invited for an interview

ایمیل: [email protected]
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