University Degree or equivalent in Business Management Client Services Social Science or related d
Minimum 3 (or 5 for candidates holding high سال
The incumbent is expected to demonstrate the following technical and behavioural competencies
Accepts and gives constructive criticism
Follows all relevant procedures processes and policies
Meets deadline cost and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients including donors
governments and project beneficiaries
Keeps clients informed of developments and setbacks
Contributes to colleagues learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Actively shares relevant information
Clearly communicates and listens to feedback on changing priorities and procedures
Writes clearly and effectively adapting wording and style to the intended audience
Listens effectively and communicates clearly adapting delivery to the audience
Creativity and Initiative
Actively seeks new ways of improving programmes or services
Expands responsibilities while maintaining existing ones
Persuades others to consider new ideas
Proactively develops new ways to resolve problems
Leadership and Negotiation
Convinces others to share resources
Actively identifies opportunities for and promotes organizational change
Presents goals as shared interests
Articulates vision to motivate colleagues and follows through with Commitments
Provides constructive feedback to colleagues
Identifies ways for their staff to develop their abilities and careers
Provides fair accurate timely and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR
Holds directly reporting managers accountable for providing fair
accurate timely and constructive staff evaluations
Planning and Organizing
Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans
Adjusts priorities and plans to achieve goals
Allocates appropriate times and resources for own work and that of team Members
Masters subject matter related to responsibilities
Identifies issues opportunities and risks central to responsibilities
Incorporates gender-related needs perspectives and concerns and
promotes equal gender participation
Persistent calm and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration solutions
Actively contributes to an effective collegial and agreeable team environment
Contributes to and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Takes joint responsibility for teams work
Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work
Establishes realistic resource requirements to meet IOM needs
Ability to work effectively and harmoniously with colleagues from varied cultures
and professional backgrounds.
Ability to meet deadlines and work under pressure.
Experience with the following technologies: Windows 7 and NT operating systems; client/server hardware and software; input/output technology digitizing equipment internet services and related technologies;
V. Education and Experience
University Degree or equivalent in Business Management Client Services Social Science or related discipline preferred; or an equivalent combination of education training & experience;
Minimum 3 years (or 5 for candidates holding high school diploma) of relevant professional experience in a similar setting & capacity preferred; Demonstrated ability to maintain accuracy & confidentiality in performing responsibilities;
Demonstrated proficiency with Microsoft Office applications including Excel PowerPoint Good knowledge of information technology and proficiency in Microsoft Office applications especially Excel Word PowerPoint and Publisher.
Previous work experience in international organizations and service industry companies would be an advantage.
Strong interpersonal & intercultural skills with an attention to detail
Fluency in German English and Dari is required.
working Knowledge of Pashto is an advantage
Under the direct supervision of National Medical Officer and overall supervision of the Senior Resource Management Officer in Afghanistan and in close coordination with the Regional Migration Health Officer (RMHO) the incumbent will provide support guidance monitoring and coordination on the program administration and on the management of resources at the Migration Health Assessment Centre (MHAC) in IOM Kabul ensuring sound administrative technical program support coordination as well as provision of efficient and effective programme support services in accordance with IOM rules and regulations and project implementation guidelines.
Duties and Responsibilities:
Assists the Migration Health Assessment Center (MHAC) in administrative coordination of human resources procurement and logistics aspects of all migration health assessment programs in Afghanistan in close coordination with concerned staff/units.
Checks reconciles verifies and timely submits venders’ monthly invoices along with payment requests containing WBS elements to finance for further processing.
Checks verifies and reconciles records provided by Teleradiolgoy Center in Manila for primary X-Ray readings and IOM Islamabad laboratory for Sputum smear & culture. After verification identifies WBS elements and provides to the mentioned centers for further processing.
Prepares Monthly Name Lists and Invoices under particular projects and submits the final documents to concerned IOM offices in different locations.
Regularly monitors caseload revenue collected and expenditure incurred under different projects and compares the actuals vs planned budgets. Reports the variance (Increase/Decrease) to be reported to National Medical Officer and through him to concerned offices.
Maintains ledgers and records of different transactions for reconciliation and monitoring purposes.
Assists in reviewing agreements and contracts with various service providers medical suppliers and health partners in coordination with National Medical Officer Legal Department and other concerned units in IOM Kabul.
Regular reviewing of existing procedures and if necessary recommending and introducing possible improvements to strengthen internal monitoring evaluation and control systems and improve efficiency and effectiveness.
Prepares Purchase Request Forms and provides WBS elements for items needed to be purchased and follows up the requests to be processed timely.
Registers all beneficiaries coming to MHAC in MHAC’s Database and produces the following documents for each beneficiary (Bio Data form Referral Forms and Cash Receipt/ Invoice).
Responds timely to ad hoc requests for information statistics cost estimates and budgets.
Consults and coordinates closely with the Project Officer (Health Assessments worldwide) at MHD/HQ and MHD Financial Analysts based in MAC on migration health administrative issues.
Prepares verifies and provides the following reports:
Monthly detailed Caseload Reports
Monthly Internal Activity Report
Annual Internal Activity Report to Management (Annual High Lights)
Annual Activity Report toMHD – Regional Office
Annual Project Report of UK-Refugee Program (RE.0127)
Annual Statistic Reports to Regional Office including Q.C. and Validation of around 4 000 records by reconciling MHAC internal records to MIMOSA.
Adhoc Statistic and narrative reports for different concerned stick holders.
Budget creation for different projects with coordination of resource management program support assistant.
طریقه ارسال درخواستی
Method of Application:
Interested applicants are invited to send their curriculum vitae by the following e-mail address: [email protected] and by 22 November 2018 latest referring to this advertisement quoting the above vacancy notice number. Candidates holding IOM contract should submit the internal application form. Sending curriculum vitae to the above-mentioned e-mail address is mandatory and please ensure your contact details are correct in your CV (Curriculum Vitae). Applicants who failed to do so will not be considered. We do not accept hard copies.
Due to the high volume of applications received only shortlisted candidates will be contacted. Please ensure that the e-mail address that you will indicate in your application is accurate.
Campaigning for this position will be grounds for disqualification.