Administrative Assistant

شناسه پست:10002452
عنوان: Administrative Assistant
دسته بندی:اداری و دفتری
مدت:Fixed-Term
تاریخ ختم: 2019-12-15-(1 ماه مانده)
تعداد نفر:1
معاش:As per Organization salary scale
جنسیت:مرد یا زن

مکان

کارفرما: UNHCR | درباره UNHCR
شهر: کابل
کشور: AF

شرایط

تحصیلات:High School Diploma
تجربه کاری:4 سال
شرایط:

Essential qualifications skills and professional experience



Education:



High School Diploma.



Language:                 



Knowledge of English and/or UN working language of the duty station if not English.



Work Experience:    



For G4 - 4 years relevant experience in the field of Office Administration



Computer Skills:



IT-Computer Literacy



Desirable Qualifications & Competencies:



UN-UN/UNHCR Administrative Rules Regulations and Procedures

UN-UN/UNHCR Financial Rules and Regulations and Procedures

IT-PeopleSoft Applications   


وظایف

Duties and Responsibilities



 



Under the direct supervision of the Admin/Finance Officer the incumbent will undertake the following responsibilities:



 



Duties/Responsibilities:



 




  • Arrange appointments/meetings both internal and external some involving high ranking officials.

  • Receive visitors place and screen telephone calls respond to routine requests for information and take notes at meetings as and when required.

  • Maintain hard and electronic office files and records; classify and code material relating to a variety of topics;

  • Receive review sort and distribute all incoming and outgoing correspondence office pouch and material highlight priority items and attach necessary background information. Maintain a follow up system.

  • May be required to maintain/update confidential files.

  • Draft routine correspondence memoranda and reports. Format more complex documents by using the appropriate technology.

  • Facilitate implementation of Personnel administrative formalities and processing of documents in relation to official travels leaves and movements of staff. Support staff members with processing personnel-related documentation.

  • Maintain office inventory and stocks of office supplies. Monitor the asset management track to ensure all admin procurements and disposal of UNHCR property are done and recorded accurately.

  • Assist the supervisor to monitor and record expenditure/disbursement of funds.

  • Following instructions from the supervisor make logistic and administrative arrangements for seminars workshops and briefings that may be required by the Office/Division.

  • May regulate and monitor routine provision of services and/or shifts from providers as and when applicable;

  • Monitor office/compound facilities and equipment and in consultation with the supervisor take appropriate action to ensure proper functioning at all time.

  • Perform other related duties as required.


طریقه ارسال درخواستی

Staff members who wish to be considered for this position should send a motivation letter P.11 and their factsheet by email to [email protected]

 

PLEASE REFER TO PPAL REGULATION No.16-22 on eligibility to apply (IOM/49-FOM/50/2012 dated 15 June refers).

 

Applicants should clearly indicate the Title of the Position and Vacancy Notice Number: IVN/AFG/KBL/19/030 Please note that applications which do not have the post title and/or vacancy number on top of the envelope shall not be CONSIDERED.

 

Candidates will be required to sit for a test. 50% of the total score will be considered as passed.

 

Due to the volume of applications only short listed candidates will be invited for interview. 

 

Former UNHCR General Service staff members having held an Indefinite or FTA appointment for an uninterrupted period of at least one year may apply for internally advertised vacancies at their previous grade or equivalent or one grade above if the seniority requirements are met for a period of two years following separation.

 

Qualified female candidates are encouraged to apply for consideration

 

EXTERNAL CANDIDATES

External candidates should submit a letter of motivation along with a duly completed Personal History Form.

 

Late applications will not be considered.

ایمیل: [email protected]
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