Administrative Officer

شناسه پست:AF-N-063-2019
عنوان: Administrative Officer
دسته بندی:اداری و دفتری
مدت:one year extendable
تاریخ ختم: 2019-01-12-(12 ماه پیش)
تعداد نفر:1
جنسیت:مرد یا زن


کارفرما: American University of Afghanistan (AUAF) | درباره American University of Afghanistan (AUAF)
شهر: کابل
کشور: AF


تحصیلات:Bachelor’s Degree
تجربه کاری:4 سال

Required Qualification Experience and Skills

  • Bachelor degree in a Science Technology Engineering or Mathematics discipline

  • Bachelor’s Degree with 4 years experience in the related field

  • Event organization experience

  • Ability to work independently

  • Ability to work as a team member

  • English language proficiency (spoken read written)

  • Willing to work outside usual work hours if required

  • Highly computer literate including e-mail and MS Office programs (Word Excel and PowerPoint Access)

  • Able to collect analyze and present data

  • Able to prepare and deliver presentations in PowerPoint

  • Excellent interpersonal and communication skills

  • Excellent organizational skills

  • Excellent time management

  • Understanding of a multicultural educational environment

  • Knowledge of working in an academic environment

  • Team oriented self-directed proactive

  • Problem solving and decision making

  • Able to solve issues independently

  • Tactfulness diplomacy strong work ethics

  • Able to work under pressure

  • Ability to learn and acquire new knowledge and skills

  • Ability to maintain confidentiality

  • Ability to handle multiple tasks simultaneously

  • Enthusiasm for the job

Other Skills

  • Teaching experience

  • Knowledge of Adobe Photoshop

  • Fluent in Pashto and Dari

  • Managing a medium-sized office

  • Budget tracking


Key outcomes include:

  • Successful management of the administrative side of the office of the Chair of the Division

  • Successful running of the STM Tutoring Center

  • Successful facilitation of division events

  • Enhancement of the database system of the division

Job Summary:

The Administrative Officer is responsible for the management of the administrative side of the office of the Chair of the Division of Science Technology and Mathematics (STM).


  • Management and coordination of all aspects of the STM Tutoring Center including the supervision and overseeing of tutors

  • Developing soft skills workshops training and evaluation assessments for Interns and Work-Study Assistants

  • Supervision of the schedule division work study students and production of follow up reports on their work

  • Designing and implementing office operation procedures for the efficiency of work processes and making necessary adjustments

  • Managing and updating the STM Division data in AUAF website

  • Developing and providing weekly monthly and semester reports of division activities and events

  • Leadership and management of volunteers in division events

  • Developing new concepts for promotional activities to improve the visibility of the division

  • Planning directing overseeing and maintaining professional and technical office support services

  • Maintain professional relations with other departments as liaison

  • Managing the documents and paper work of the division chair

  • Assisting the chairs of the organizing committees of division events in the development designing and organizing of workshops and training programs

  • Maintaining accurate documents and data of the division

  • Providing relevant support and services in division committees

  • Contributing to division efforts by accomplishing related results as needed

  • Manage and maintain the course files offered by the division (syllabi assessments grades) and develop an office filing system for them

  • Manage and maintain a textbook filing system and other course materials and formulating budget requests according to needs

  • Preparing and maintaining the weekly schedule for the Chair

  • Preparing posting and maintaining general schedules with division faculty data

  • Ensuring division is tidy well organized and update as required

  • Handling mail electronic communications; compose and type correspondence as required

  • Follow up on required tasks of faculty

  • Track and report to the Chair of monthly expenditures

  • Maintain inventories for the division and prepare request forms according to needs

  • Typing printing photocopying and scanning documents for the Chair when required.

  • Routing messages and information to appropriate individuals paying particular attention to channeling communications to other relevant departments.

  • Follow up on bids related to equipment to be purchased for the division

  • Processing and handling of visits and requests by students and other parties to the Chair

  • Develop and maintain a database of visits to the Chair

  • Preparing and processing purchase requisitions timesheets inventory and general university administrative paperwork and follow up with the relevant departments

  • Assisting with new faculty and student orientations and follow up with Human Resources Department on newcomers

  • Organizing division meetings including the preparation of agenda minutes and follow up

  • Performing other tasks as reasonably assigned by the Chair of the division

طریقه ارسال درخواستی

Submission Guidelines

This position is open to candidates authorized to work in Afghanistan as local employees.

To apply please send a single PDF document containing: cover letter curriculum vitae (CV) a copy of all academic degrees and contact information for three references to [email protected]  by 12th of January 2020. Please include Vacancy # AF-N-063-2019 and “Administrative Office for STM Division” in the subject line of the email otherwise the application will not be considered. Applications in languages other than English will not be reviewed.  Please be advised that only shortlisted candidates will be contacted. A written test or example of work may be used as a form of screening.

AUAF is an equal opportunity employer that values diversity at all levels. AUAF follows a strict non-discriminatory policy in its selection and employment practices. All applicants will receive equal consideration and applicants from all ethnic religious and economic backgrounds are encouraged to apply. Candidates from underrepresented groups within academe are particularly encouraged to apply.

AUAF does not charge recruitment fees to applicants.

For more information about the university visit our website at:

ایمیل: [email protected]