Contracts Specialist

شناسه پست:KVID20181217-62662
عنوان: Contracts Specialist
دسته بندی:دیگر
مدت:One Year (Extendable)
تاریخ ختم:2018-12-17-(1 روز مانده)
تعداد نفر:1
معاش:As Per NTA Policy
جنسیت:مرد یا زن

مکان

کارفرما:IDLG |درباره IDLG
شهر:کابل
کشور:AF

شرایط

تحصیلات:BA (Mater Prefered)
تجربه کاری:5 سال
شرایط:

  • A Bachelor degree preferably in Management Science (A master’s degree would be considered an advantage).

  • Minimum of 5 years relevant experience of working with Government or with an international or national NGO in the similar position is required.

  • Good written and verbal communication skills in English Dari and Pashto essential and as well as having good interpersonal skills.

  • Computer skills MS office and Excel written & verbal communication skills in English Pashto and Dari are required.

  • Ability to work with a multidisciplinary team proactive with good problem-solving skills has the ability to interact with a wide range of people.


وظایف


  • Verify FPs achievements against their contractual targets using CC database and process the FPs invoices for the payments of CC’s facilitation cost

  • Liaise with FPs on preparing the FPs’ projection and assist the Head of Unit to finalize the projection.

  • Developing and designing monitoring tools for the management of FP contracts and achievement of contractual obligation as and when needed

  • Keeps track of all FP contract changes/amendment supporting Procurement Division with regard to the amendment of FP contracts and make sure the required amendment is done and both FPs and Provincial managers have been informed in order to well manage the FP’s contract.

  • Ensure that the FPs have mobilized the required resources and supervise and make sure FP have their key staff in place and any changes in key staff have been processed.

  • Update the FP Contract Management and make sure the system is ready for generating any type of report. 

  • Provide support to related FPs in terms of data reconciliation and discrepancy.

  • Notify FPs and follow up to provide update FPMU on their inputs and submit their input reports through FP Contract Management system.

  • Deal with all PIU departments on the enrichment of qualitative aspect of the program and make sure FPs has taken the required steps.

  • Ensure having a close working relationship with all related CC’s offices and FPs technical support provided to the FPs and as well as CC’ Procurement with regard to the contract amendments.

  • Undertake periodic field visits to make sure that the contract management function is implemented on the ground properly as per the CC Operational and other Manual.

  • Provide various analyses (when required) of FPs performance qualitatively and quantitatively using CC’s database PMU M&E and other departments’ reports. 

  • Liaise with Finance Division regarding FPs payment and projection and make sure FPs invoice processed in a timely manner.

  • Assist Head of Unit in arranging monthly coordination and other meetings with the CC’s stakeholders/Line Ministries on contractual issues if required.

  • Provide recommendations to Head of the unit about possible learning pillars for the FPs where significant lapses in FP performance is seen

  •  Ensure that the FPs have mobilized the required resources and to supervise ensuring that the FPs have the required resources at the field particularly the required key staff in place and also make sure any changes in key staff have been processed.

  • Make sure FP Contract Management system has been updated; all entry has been done and technically enhanced.

  • Leading FP performance evaluation; to ensure that the planned targets are achieved in timely manner and ensure to make a smooth follow up and feedback mechanism.



ADMINISTRATIVE RESPONSIBILITIES:




  • Review the invoices FPs reports and other documents received and prepared before going out for further process.

  • Prepare weekly and monthly activity plan.

  • Ensure proper documentation developing the filing system and maintaining the records of the FPs payments reports and other related contract management documents.



COMMUNICATION Skills:




  • Develop close working relationships with all CC Departments on budget and FP performance and payment related part.

  • Ensure teamwork approach during daily tasks performance

  • Consult with Head of unit while making important decisions.

  • Perform other tasks relevant to the post as required.


طریقه ارسال درخواستی

Qualified Afghan applicants are encouraged to submit their resumes with a detailed application letter including a contact number or address. Please submit your applications by electronically to: [email protected]

The HR Department will not entertain telephone inquiries.

Note: Please specify the vacancy number along with the title of the position or else your application will not be considered.

Only short listed candidates will be contacted for an interview.

The Citizens’ Charter is committed to ensuring a fully transparent and meritocratic recruitment process for all programme and Tashkeel positions in its purview. CVs written tests and interviews are reviewed by a multi-ministerial committee including IDLG MRRD and Ministry of Finance. The World Bank has final signing authority on all appointments. Checks and balances have been put in place to prevent any potential for nepotism discrimination or favouritism. Any attempts to influence the requirement process will result in the immediate disqualification of the candidate

The IDLG DMM CCAP PIU strongly encourages woman candidates to apply. It applies a pro-active and positive discrimination policy towards woman candidates as follows:

(a)    Women candidates with slightly lower than the stated required educational qualifications will also be considered.

(b)    If the difference in the written test and/or interview scores between the male and female highest scoring candidates is less than or up to 10 out of 100 total points (or a difference of up to 10%) the woman candidate will be offered the position (even where she scored the lesser points).

(c)    If offered this position the woman position holder will be allowed an adult male or female relative as a maharram for official travel if/when required.

(d)    The IDLG and its CCAP PIU will promote a women-friendly environment with clear anti-harassment policies enforced.

ایمیل:[email protected]
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