Finance/HR Assistant

شناسه پست:38-02-2021-IMC
عنوان: Finance/HR Assistant
دسته بندی:منابع بشری
مدت:13 months
تاریخ ختم: 2021-03-04-(1 هفته مانده)
تعداد نفر:2
معاش:as per organizational salary scale
جنسیت:مرد یا زن

مکان

کارفرما: International Medical Corps | درباره International Medical Corps
شهر: فاریاب, سرپل
کشور: AF

شرایط

تحصیلات:• Bachelor’s degree in business administration or any other related field.
تجربه کاری:3 سال
شرایط:

Bachelor’s degree in business administration or any other related field.

Minimum of 3 years of working experience in the same field.

Computer proficiency in MS Office suite and Outlook.

Good communication skills (oral & written) in local languages and English. Understanding Speaking and Writing in English is required for this job

Ability to handle confidential matters discreetly and gain the trust and confidence of colleagues.

Competence to assess priorities manage a variety of complex activities simultaneously in a time-sensitive environment and meet competing deadlines.

Able to work overtime or holidays required by the supervisor or program need or any other tasks which need to be completed as per organization need basis to related department.

Preference will be given to female candidates.


وظایف

SCOPE OF WORK:



This post is essentially to oversee and manage International Medical Corps site offices human resource and finance functions including preparing of International Medical Corps site offices national staff payroll rosters employment contracts change of status forms salary scale update design and conduct related local staff development and capacity building trainings and on the job trainings time to time (Mandatory learning and development courses). S/he will be updating the personnel files. As well as predominantly responsible for assisting in implementation of rules/ regulation and maintains efficient and effective administrative and financial operations.



KEY RESPOSIBILITIES:



The Finance/HR Assistant will be responsible for carrying the following and not limit to:



HR functions



Collecting and Screening the applications to ensure the eligibility and criteria.

Preparing the long list of all applications received and then making the short list on the same.

Organizing the interview panel in consultation with Sr. HR/Admin Manager.

Checking the documents received form selected candidates and send to main office for approval.

Ensure HR Personal files are maintained and updated for each employee.

Ensure confidentiality of HR Personal Files. No one other than authorized staff person or supervisor have the access to the files. The personal files should be stored safely and if necessary in a locked cabinet.

Provide job offer and contract to the selected candidate and give orientation to new hired staff.

Ensure the implementation of all approved policies including the National Staff Handbook.

Ensure HR policies are introduced as required and staff understood and acknowledged.

Check the hiring documents and make sure its correctness while receiving from selected applicants for further process.

Arrange interview committee for written test and oral test with the input from Kabul HR department.

Make separation check list and exit evaluation sheet for separated staff before the last payment.

Perform scanning of HR documents on monthly basis and send it to Kabul main office.



 

<>2.Prepares financial vouchers and monthly reports on Accounts for submission to Finance Officer.



Overall management of finance department and close supervision of sub-offices finance sections for provision of full support to the organization.

Travel other provinces when it requires.

Place all the transfer to bank and other outside work when it needs and assign by Finance Manager or officer.

Check the training payrolls and provide the payment on time.

Ensure project/program cost are according to approved budget lines.

Inform top management from deviation of project funds.

Keep soft and hard copies of financial records.

Overall cost control covered by projects administration and program including but not limited to transportation purchase of supplies equipment’s etc.

Ensure purchasing procedures are followed for purchasing items need larger amount of cash.

Write the check to supplier and send cash to field office when they request.

Request cash at weekly basis to main office bank account.

Check all field documents at end of month.

Ensure all bills vouchers and any other documents related to finance has been signed and approved dated properly.

Communicate with His / Her Supervisor regarding financial issues and for preparing reports on regular bases.

Check and review the field office document

Check Asset in file office


طریقه ارسال درخواستی

You are kindly requested to send your written CV or resume through email and mention the vacancy number and title of the position in the subject line. Application received after the closing date and without subject line will not be considered.

Only short-listed candidates whose application responds to the above criteria will be contacted for written test. Interested candidates should send their application to the following email address:

Email: [email protected]

Important: To ensure an open transparent staff selection process pleases certify in your application form that I have no relative or personal relationship with International Medical Corps employees if yes please disclose the Name Position and Relation otherwise your CV will be not considered for shortlist

International Medical Corps never asks job applicants for a fee payment or other monetary transaction. If you are asked for money in connection with this recruitment please report to International Medical Corps at the reporting email address [email protected] Please do not submit your CV or application to the reporting email address it will not be considered for review.

ایمیل: [email protected]
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