Human Resource Administrator

شناسه پست:HQ01/2020
عنوان: Human Resource Administrator
دسته بندی:منابع بشری
مدت:1 year long term (extendable)
تاریخ ختم: 2020-01-28-(2 هفته مانده)
تعداد نفر:1
معاش:27 000 - 34 000 AFN A higher grade may be availab
جنسیت:مرد یا زن


کارفرما: Serve Afghanistan | درباره Serve Afghanistan
شهر: کابل
کشور: AF


تحصیلات:Bachelor Degree
تجربه کاری:2 سال


  1. Bachelor degree in HR

  2. At least 2 year’s experience in human resource management

  3. Knowledge of computer programs MS Office and Database software

  4. Excellent written and spoken English Dari and Pashto

  5. Ability to travel occasionally to all Serve regions

  6. Experience with filing systems and information management systems

  7. Commitment to ongoing  personal development



  1. Maintain files for all Serve employees including the use of an appropriate information management system for employee records

  2. Ensure job descriptions are prepared/updated by projects/departments as needed for new positions and changes of role. 

  3. Ensure all staff job description are reviewed every 3 years

  4. Update staff contract forms ID cards and data information annually

  5. Coordinate with auditors from HR side annually or when need 

  6. Inform all-regions and project about the off days annual breaks picnics and parties

  7. Overview projects administrators in HR documentation system and other tasks

  8. Administrate sick leave and leave forms annually

  9. Administrate all documents and records of promotion committee and government docs

  10. Facilitate the organisation of the Serve annual picnic and end of year parties in coordination with projects

  11. Prepare a list of those staff who worked 5 10 15 20 25 years in the organization and facilitate gifts and appreciation letters to them

  12. Facilitate the organising of good programmes for the end of year parties in all 3 regions

  13. Keep staff informed of HR policies and other relevant information

  14. Keep a record of annexes to policy and assist with policy updating when needed

  15. Fulfill all other administrative tasks which are related to the human resource department

Data storage and confidentiality

  1. Ensure confidentiality of information (verbal and written) at all times

  2. Ensure GDPR Policy requirements are followed especially that all personal/personnel information is kept securely

  3. Ensure all staff data is entered clearly and accurately in databases and files


  5. Establish a hiring committee for each position and prepare vacancy announcement form in coordination with the hiring team using the joint recruitment email system

  6. Announce the position internally to all staff and externally via ACBAR website

  7. Collect all CVs (hard/soft) and make a sub shortlist with at least one member of the hiring team using agreed assessment criteria

  8. Make a final shortlist with the hiring team

  9. Facilitate a written test and/or practical test in coordination with the hiring team

  10. Facilitate the interview and selection procedure with the hiring team

  11. Sit in the interviews and selections as a panel member and get involved in final decisions and keep the record of all above hiring procedures.

  12. Manage and lead all other recruitment procedures after the final decision (reference checking background checking contracting orientation and etc.) using the joint recruitment email to ensure transparency.

  13. Ensure preparation of  Serve ID card after completing of 3 months probationary period (and end of probation evaluation) and refer to Finance Department for bank account card

  14. Prepare work permits for staff who successfully completed 3 months probationary period


Annual Staff Evaluations

  1. Co-ordinate with projects to ensure annual staff evaluations take place every year in the timeframe agreed.


Promotion Committee

  1. Send out timely reminders to relevant staff re the Promotion Committee Meetings and the promotions process/requirements

  2. Communicate with the committee members to confirm PC meeting dates and inform all projects and managers re the committee meeting dates

  3. Receive all promotion forms before committee meeting according to PC criteria

  4. Review and make sure that all promotion forms fit the criteria  and distribute in advance to PC members according to an agreed timetable

  5. Attend  the PC meeting as a member and make sure of fairness

  6. Take the minutes of the meeting and record meeting decisions

  7. Inform and send back the approved forms to the projects

  8. Fulfill other duties related to the Promotion Committee


Support staff/ensuring fairness

  1. Organize annual interviews with staff to hear their problems difficulties and suggestions than  summarize categorize and share it with line manager .

  2. Attend all termination meetings held in projects/departments when staff are being let go

  3. Ensure an exit interview with all staff who leave Serve or are terminated by Serve (to ensure fairness/impartiality and deal with any complaints)

  4. Maintain good relationships communication and coordination with all projects and departments and provide HR related support for Serve staff if appropriate

طریقه ارسال درخواستی

Interested and qualified applicants should submit their Cover letter update CV to Serve Human Resource Department through email.

We will contact only shortlisted candidates salary is not open for negotiation it is according to organization salary scale.

ایمیل: [email protected]