پستهای دیگر در این دسته بندی

Inventory Assistant (Inventory & Assets Management)

شناسه پست:Af-03-2019
عنوان: Inventory Assistant (Inventory & Assets Management)
دسته بندی:Inventory
مدت:one year extendable
تاریخ ختم: 2020-01-20-(5 روز مانده)
تعداد نفر:1
معاش:NA
جنسیت:مرد یا زن

مکان

کارفرما: American University of Afghanistan (AUAF) | درباره American University of Afghanistan (AUAF)
شهر: کابل
کشور: AF

شرایط

تحصیلات:Bachelor’s Degree
تجربه کاری:2 سال
شرایط:

Qualifications and Experience



To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.




  • Bachelor degree of business with at least 2-3 years Inventory and assets management experience

  • Proficiency using standard office software applications and ERP/ GP Inventory management system is preferred

  • Effectively using interpersonal and communications skills

  • Excellent proactive customer service attitude always seeking the best way to identify and acquire materials

  • Data entry management dependability reporting skills dealing with complexity

  • Capability and willingness to learn new systems and procedures.

  • Attentive to details avoiding errors in purchase requests GRNs and reports processing

  • Excellent verbal and written English language. 

  • Deadline-Oriented time management

  • Effective planning skills with attention to detail and data accuracy

  • Reporting accounting and analytical skills

  • Maintaining effective working relationships with line manager supervisor and other department

  • Subject to standing walking sitting reaching kneeling pushing and pulling

  • Work safely and follow safety rules

  • Take reasonable and prudent actions to prevent others from engaging in unsafe practices

  • Able to work late hours under pressure weekends holidays when needed

  • Physical ability to assist with warehousing operation

  • Able to lift 50 lbs.



Skills




  • Inventory management or supply chain management on fixed and non-fixed assets

  • Good reporting and analytical skill

  • Planning and organizing

  • Inventory count tagging process and auditing skills

  • ICT software and computer skills


وظایف

Key Outcomes Include




  • To ensure the integrity of the property control systems and mechanisms in place as per the policy and procedures on property and inventory management; receiving issuing returning disposals and inspections of AUAF property Fixed and Non Fixed assets

  • GRN preparation and process on timely manner

  • Update record of inventory fixed and non-fixed assets in database / GP dynamic inventory module

  • Inventory list of fixes assets & non fixed assets at storages

  • Regularly physical count of AUAF fixed and non-fixed assets as per the policy and provide report

  • Handle and arrange store requests efficiently for assets

  • Maintain GP fixed assets and inventory module for items/equipment check-in and checkout from storages on daily basis

  • Monitor to organizing fixed assets non-fixed items into shelves/storages

  • Handle request for disposal and disposition process as per the policy

  • Meets fixed and non-fixed assets operation standard based on the policy and procedures set



Position Description



The role is responsible for effective implementation of fixed assets & inventory management within the unit. He/she is a key role and will be responsible for planning managing executing monitor/controlling daily inventory and assets management activities to achieve productivity quality and customer service standards. Ultimately to ensure the integrity of the property control systems for fixed capital and Non-capital assets and inventory management is in place as per the policy and procedures. He is manage to receive assets tagging issuing and returning of AUAF property.



 



Responsibilities



Receiving GRN Process & Issuance




  • Responsible to accomplishes fixed assets and non-fixed assets inventory objectives by planning organizing executing managing and monitoring activities with guidance of department manager

  • Responsible for all property and inventory assets management of day to day activities on receiving assets tagging data entry and GRN process

  • Prepare and process to complete all GRNs for new equipment/assets purchased and submit to procurement on timely manner.

  • Responsible on arranging to handle and process all store requests for assets fixed and non-fixed smoothly.

  • Maintain update record for releasing and issuance of capital and non-capital assets

  • Keep GRNs tracker up to date to meet deadline and provide report when required

  • Follow up inspection/receipt process completion on GRNs and work with department supervisor/head to expedite the process



Data Entry Inventory record fixed assets and Non- Fixed assets




  • Data entry register record and Maintains inventory accountability and control all AUAF fixed and non-fixed assets property

  • Tagging and making GRN ( Goods & Services Receipt Note) for new purchased assets

  • Maintain inventory records deliveries receiving issuing returning and keep up to date record of all AUAF assets

  • Monitors the property control system which includes moving returning issuing using standard forms as per the policy and procedures

  • Keeps up to date records of all lost stolen and damaged items and report them on regular basis to dept. Manager

  • Prepare and maintain record of disposal assets for review and approval

  • Performs general office duties including inventory filling hard and soft copy



Inventory Count & Property Management




  • With guidance of the dept. Manager plane schedule organize and implement physical count of Fixed and Non Fixed assets of all AUAF property as per the policy

  • Prepare and provide final physical count report for fixed and non-fixed assets to dept. Manager

  • Find discrepancies during physical count report and conduct inspection

  • Coordinate with finance manager on reconciliation process and adjustment process of fixed assets and other based on policy guideline

  • Print and prepare barcode/tag number for new purchased assets as necessary.

  • Arrange organize assets in main store and other site stores with coordination of warehouse supervisor

  • Ensure that returning assets have all the necessary documents return form or Loss and damaged form with approval

  • Report any discrepancy and illegal issues to dept. manager

  • Regularly physical count spot check and update store inventory list

  • Check and respond to requests from AUAF staff and handle them for assets available in store

  • Assist dept. manager and warehouse staff on their daily activities and operation

  • To facilitate on maintenance schedules for regular inspection and repairs of store equipment or returns.

  • Provide necessary inventory report as requested or required

  • Plan and prepare disposal list for auction and further process for approval

  • Coordinate auction process and activates with the relevant department as needed

  • Provides backup assistance to the warehouse as required including receiving shipments pulling General Stores items delivering shipments to campuses pulling auctions

  • To perform any other duties as assigned by dept. manager


طریقه ارسال درخواستی

To Apply

This position is open to candidates authorized to work in Afghanistan as local employees.

To apply please send as a single PDF document: a cover letter and curriculum vitae (CV) to [email protected] no later than January 20 2020. Please include Vacancy# and Job Title “Inventory Assistant (Inventory & Assets Management)” in the subject line of the email otherwise the application will not be considered. Applications in languages other than English will not be reviewed.  Please be advised that only shortlisted candidates will be contacted. A written test or example of work may be used as a form of screening.

If hired the successful applicant is expected to provide official proof of academic degrees (transcripts sent from the degree granting school directly to AUAF).

AUAF does not charge recruitment fees to applicants.

AUAF is an equal opportunity employer that values diversity at all levels. AUAF follows a strict non-discriminatory policy in its selection and employment practices. All applicants will receive equal consideration and applicants from all ethnic religious and economic backgrounds are encouraged to apply.

ایمیل: [email protected]
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