To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.
Bachelor degree of business with at least 2-3 years Inventory and assets management experience
Proficiency using standard office software applications and ERP/ GP Inventory management system is preferred
Effectively using interpersonal and communications skills
Excellent proactive customer service attitude always seeking the best way to identify and acquire materials
Data entry management dependability reporting skills dealing with complexity
Capability and willingness to learn new systems and procedures.
Attentive to details avoiding errors in purchase requests GRNs and reports processing
Excellent verbal and written English language.
Deadline-Oriented time management
Effective planning skills with attention to detail and data accuracy
Reporting accounting and analytical skills
Maintaining effective working relationships with line manager supervisor and other department
Subject to standing walking sitting reaching kneeling pushing and pulling
Work safely and follow safety rules
Take reasonable and prudent actions to prevent others from engaging in unsafe practices
Able to work late hours under pressure weekends holidays when needed
Physical ability to assist with warehousing operation
Able to lift 50 lbs.
Inventory management or supply chain management on fixed and non-fixed assets
Good reporting and analytical skill
Planning and organizing
Inventory count tagging process and auditing skills
ICT software and computer skills
Key Outcomes Include
To ensure the integrity of the property control systems and mechanisms in place as per the policy and procedures on property and inventory management; receiving issuing returning disposals and inspections of AUAF property Fixed and Non Fixed assets
GRN preparation and process on timely manner
Update record of inventory fixed and non-fixed assets in database / GP dynamic inventory module
Inventory list of fixes assets & non fixed assets at storages
Regularly physical count of AUAF fixed and non-fixed assets as per the policy and provide report
Handle and arrange store requests efficiently for assets
Maintain GP fixed assets and inventory module for items/equipment check-in and checkout from storages on daily basis
Monitor to organizing fixed assets non-fixed items into shelves/storages
Handle request for disposal and disposition process as per the policy
Meets fixed and non-fixed assets operation standard based on the policy and procedures set
The role is responsible for effective implementation of fixed assets & inventory management within the unit. He/she is a key role and will be responsible for planning managing executing monitor/controlling daily inventory and assets management activities to achieve productivity quality and customer service standards. Ultimately to ensure the integrity of the property control systems for fixed capital and Non-capital assets and inventory management is in place as per the policy and procedures. He is manage to receive assets tagging issuing and returning of AUAF property.
Receiving GRN Process & Issuance
Responsible to accomplishes fixed assets and non-fixed assets inventory objectives by planning organizing executing managing and monitoring activities with guidance of department manager
Responsible for all property and inventory assets management of day to day activities on receiving assets tagging data entry and GRN process
Prepare and process to complete all GRNs for new equipment/assets purchased and submit to procurement on timely manner.
Responsible on arranging to handle and process all store requests for assets fixed and non-fixed smoothly.
Maintain update record for releasing and issuance of capital and non-capital assets
Keep GRNs tracker up to date to meet deadline and provide report when required
Follow up inspection/receipt process completion on GRNs and work with department supervisor/head to expedite the process
Data Entry Inventory record fixed assets and Non- Fixed assets
Data entry register record and Maintains inventory accountability and control all AUAF fixed and non-fixed assets property
Tagging and making GRN ( Goods & Services Receipt Note) for new purchased assets
Maintain inventory records deliveries receiving issuing returning and keep up to date record of all AUAF assets
Monitors the property control system which includes moving returning issuing using standard forms as per the policy and procedures
Keeps up to date records of all lost stolen and damaged items and report them on regular basis to dept. Manager
Prepare and maintain record of disposal assets for review and approval
Performs general office duties including inventory filling hard and soft copy
Inventory Count & Property Management
With guidance of the dept. Manager plane schedule organize and implement physical count of Fixed and Non Fixed assets of all AUAF property as per the policy
Prepare and provide final physical count report for fixed and non-fixed assets to dept. Manager
Find discrepancies during physical count report and conduct inspection
Coordinate with finance manager on reconciliation process and adjustment process of fixed assets and other based on policy guideline
Print and prepare barcode/tag number for new purchased assets as necessary.
Arrange organize assets in main store and other site stores with coordination of warehouse supervisor
Ensure that returning assets have all the necessary documents return form or Loss and damaged form with approval
Report any discrepancy and illegal issues to dept. manager
Regularly physical count spot check and update store inventory list
Check and respond to requests from AUAF staff and handle them for assets available in store
Assist dept. manager and warehouse staff on their daily activities and operation
To facilitate on maintenance schedules for regular inspection and repairs of store equipment or returns.
Provide necessary inventory report as requested or required
Plan and prepare disposal list for auction and further process for approval
Coordinate auction process and activates with the relevant department as needed
Provides backup assistance to the warehouse as required including receiving shipments pulling General Stores items delivering shipments to campuses pulling auctions
To perform any other duties as assigned by dept. manager
طریقه ارسال درخواستی
This position is open to candidates authorized to work in Afghanistan as local employees.
To apply please send as a single PDF document: a cover letter and curriculum vitae (CV) to [email protected] no later than January 20 2020. Please include Vacancy# and Job Title “Inventory Assistant (Inventory & Assets Management)” in the subject line of the email otherwise the application will not be considered. Applications in languages other than English will not be reviewed. Please be advised that only shortlisted candidates will be contacted. A written test or example of work may be used as a form of screening.
If hired the successful applicant is expected to provide official proof of academic degrees (transcripts sent from the degree granting school directly to AUAF).
AUAF does not charge recruitment fees to applicants.
AUAF is an equal opportunity employer that values diversity at all levels. AUAF follows a strict non-discriminatory policy in its selection and employment practices. All applicants will receive equal consideration and applicants from all ethnic religious and economic backgrounds are encouraged to apply.