; Inventory Assistant | Jobs in Afghanistan

Basic Information

Vacancy Number: R474
Title: Inventory Assistant
Category: Healthcare/Medical
Duration: One year (Extendable)
Exp.: 2021-03-10
Jobs no: 1
Salary: As per NTA Salary Scale
Gender: Male/Female

Location

Organization: (MSH) Management Sciences for Health (AFIAT)
Location: Kabul, AF

Qualification

Work Experience: 4 of experience in operations required or 2 Years
Qualification:

REQUIRED MINIMUM EDUCATION:                    

Bachelor’s degree in business administration/finance/accounts or related

REQUIRED MINIMUM EXPERIENCE:                  

  • 4 years of experience in operations required or 2 years of experience in inventory management.
  • Excellent working knowledge and experience administering government grants with FAR regulations is essential.
  • Computer literate with e-mail word processing and spreadsheet experience.
  • Strong judgment and a commitment to fair and ethical procurement practices.
  • Experience in a USG or donor funded project required
  • Strong numeric skills and attention to detail and quality Ability to work in a team-oriented environment while maintaining an individual workload
  • Logical and flexible approach to solving problems especially when working under pressure
  • Monitoring/assessing performance to make improvements or take corrective action

KNOWLEDGE and SKILLS:                                     

  • Ability to work under pressure
  • Planning and scheduling skills
  • Good organizational skills
  • Good communication and interpersonal skills (Fluent in Pashto and/or Dari with strong spoken and written English skills.
  • Experience with Quickbooks preferably the inventory functions.
  • Demonstrated ability to interact professionally with a culturally diverse staff clients and consultants.
  • Ability to work independently take initiative and ability to meet deadlines with attention to detail and quality
  • Demonstrated intermediate computer skills in Microsoft Office Suite applications

COMPETENCIES:                                          

Functional expert – has knowledge of processes and products
Influencer – relates to people builds relationships and effectively presents arguments
Results seeker – meets deadlines identifies actions and achieves goals
Innovator – thinks creatively anticipates changes and produces solutions
Adaptor – stays calm under pressure and handles criticism well
Complier – follows procedures and encourages others to as well      

Duties & Responsibilities

MAIN PURPOSE OF JOB:

The Inventory Assistant will report to the Inventory Officer and assist in the management coordination and control over supplies equipment or other material.

The work includes storage tracking of inventory and ultimate issue for consumption. The work involves acquisition processes records and control systems and storage issue and replenishment processes.  There are three main inventories managed –

permanent physical inventory of equipment and furniture for each office
 store in each office from which day to day consumables such as vehicle office supplies cleaning supplies and other office consumables are issued to staff
Material procured for our project sites which is received and temporarily stored as it is quickly disbursed according to the direction and with collaboration of program staff.

MAIN DUTIES AND RESPONSIBILITIES

General Responsibilities.  

Objective and Duties:

Inventory

  • Assists with inventory of materials parts consumables stationeries and printed materials. Maintains records of receipts and transfers and send alerts to replenish stock.
  • Assists in activities to monitor and maintain inventory control of stores or materials. Evaluates inventory levels reorder quantity etc and notifies supervisor when reorders are necessary. May assist with or oversee stocking distributing and packing in addition to inventory control under the direction of supervisor.  Assists with maintaining inventory records and preparation of reports.
  • Documents incoming and outgoing materials supplies (logistic supplies IT Equipment Furniture)
  • Assists with receiving documents for storage destination certification of quantities received and preparation of payment documents. Under the direction of supervisor oversees the receipt of outgoing or incoming materials parts consumables and stationeries. Suggests improvements to distribution procedures and acts to improve timeliness or reduce costs.
  • Receives inventory requisitions and reviews for proper approval signatures.
  • Provide support to all offices under the direction of supervisor to assure they are following inventory management systems and inventory is properly managed. 
  • Work closely with supervisor to train all inventory officers provincial offices
  • As requested provide period stock verifications in all offices and assure inventory is accurate. 
  • Assure all material is properly securely and safely stored. 
  • As requested assist with orientation to all new staff on their role in inventory management and steps and forms needed to access material or equipment.
  • Assist supervisor in preparation of inventory reports as requested.
  • Property Management
  • Under direction of supervisor and in collaboration with assist to:
  • Properly label all office furniture equipment and non-consumable inventory
  • Keep track of location of all equipment and furniture for project including movement between offices by updating the database.
  • Keep all relevant information including location price make model serial number vendor end user condition etc.
  • Verify inventory by physical stock on a annual basis for all offices in collaboration with staff in each office.
  • Control and enter all new logistics supplies IT equipment furniture vehicle supplies etc. from the purchase receipt and/or purchase order.

Store Management

  • Under direction of supervisor and in collaboration with assist to:
  • Maintain database for store inventory in all field offices.
  • Assure forms are correctly filled and used to manage consumable inventory.
  • Prepare summary of total used materials on a monthly basis and generate inventory reports as needed.
  • Maintain bin card system
  • Assure balances of unused portions of supplies.
  • Assure proper documentation of project supplies.
  • Participate in the improvement of the supply management system and the system of internal control.

Other

  • Any other tasks as requested by supervisor.

Submission Guideline

Submission Guideline:

Interested candidates should go apply through the below link and submit an application form for positions they are suitably qualified for.

https://msh.wd1.myworkdayjobs.com/en-US/External/job/Afghanistan-Kabul/Inventory-Assistant_R474

Please click the employment opportunities tab and select Afghanistan from the list of countries. A list of positions will appear please select those you wish to apply for. Candidates who do not apply through the above-mentioned link will not be considered for the shortlist. Female candidates are highly encouraged to apply.

Management Sciences for Health is an equal opportunity employer offering employment without regard to race color religion sex sexual orientation age national origin citizenship physical or mental handicap. 

Note: The deadline for applications is for two weeks. However interviews of suitable candidates may begin as applications are received. Please apply early. 

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